Louisiana State University

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Job Posting Title:

Coordinator of Grants and Development 2 (Grant and Travel administration)

Position Type:

Professional / Unclassified

Department:

LSUAM Science - PA - Admin - Business Management (Danielle Marie Wall (00008567))

Work Location:

0202 J.W. Nicholson Hall

Pay Grade:

Professional

Job Description:

The Department of Physics and Astronomy is one of LSU’s premier research departments with 53 faculty, 23 postdocs, 24 staff (research and administration) and over 120 graduate assistants/teaching assistants. Grants and contracts support research efforts at more than $10 million per year. The department administrative team is seeking a full-time grant and travel coordinator.

Responsibilities:

Coordinates all departmental grants and contracts; which includes but is not limited to the following: Performs data entry using Excel or other designated software; researches details for accurate postings; updates and distributes chart of accounts; tracks new research proposals and prepare folders as needed; archives accounting and research folders as grants expire; prepares and processes all grant cost transfers. Assists Grant Manager with pre-award activities which include but are not limited to proposal submissions, reporting, filing extensions and modifications with faculty/principal investigators (PI's).

Responsible for the booking, submitting expense reports and auditing of travel for select faculty, their personnel and visitors. Responsible for reconciling travel accounting and resolving discrepancies. Interprets travel policies and procedures for department members and visitors with university travel regulations. Orients new employees regarding travel regulations. Serves as back-up to the department travel coordinator. Serves as staff support for assigned faculty members and researchers.

Other duties may be assigned by the Department Chair, Assistant Chair or Grants and Travel Manager.

Minimum Qualifications: Bachelor's degree in a related field with 1 year of related experience. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications: University grant accounting and/or travel administration experience.

This position regularly engages in financial matters including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.

Additional Job Description:

Special Instructions:

Please attach ALL required documents under the "Resume/CV" section of your application. Please provide letter of application, resume, and three professional references including name, title, phone number and e-mail address.

A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. If you have any questions contact Danielle Wall at dwall4@lsu.edu or 225-578-5594.

Posting Date:

May 19, 2025

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

N

LSU is an Equal Opportunity Employer.

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.

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