Job Description:
The Role
This position will oversee the end-to-end administrative duties pertaining to the graduate research programmes and non-graduating research attachments offered by NUS Nursing (Alice Lee Centre for Nursing Studies).
Job Description
Administration of admission intakes
- Manage admission enquiries
- Manage applicants’ submissions and supporting documents, verify eligibility for scholarship and follow up on outstanding documents.
- Support Head and admissions committee to shortlist candidates.
- Schedule admission interviews for shortlisted applicants.
- Update checklist of successful and unsuccessful applicants in the Graduate Admission System (GDA2) and inform applicants on the status of application.
- Issue offer letters to successful applicants and follow up on registration matters.
- Liaise with NUS Graduate School and international students on solar upload and student pass applications.
- Support and manage applicants under NUS-SINGA Award and CSC-funded Tuition Fee Allowance Scheme.
- Prepare report on admission statistics to Registrar's Office.
- Organise orientation and briefings for newly admitted MSc (Nursing) and PhD students.
Planning, managing, implementing and operationalising the Management of MSc (Nursing) and PhD programmes
- Manage curriculum review matters and changes to course contents.
- Ensure timely preparation of class time tables, teaching schedules and student handbook for each semester.
- Oversee students’ applications for waiver and reduction in tuition fees, requests for leave of absence, extension of candidature, funding support for conferences and overseas attachments etc.
- Oversee students’ submission of thesis and notify them on outcome of their examination as well as follow-up action.
- Oversee the creation of feedback events on Blue (feedback portal).
- Ensure that tutors and students are tagged accurately for feedback collection. Generate feedback reports for management’s review.
- Liaise with other faculties on the release of examination marks.
- Ensure zero errors in all assessment matters.
- Verify and file list of ALCNS students for conferment of degree.
- Ensure that information of the 2 programmes are accurate and updated on department website.
- Coordinate with NUS counterparts who organise the NUS PhD Virtual Open House.
- Manage the ALCNS’ virtual booth by showcasing students’ achievements and inviting ALCNS faculty to participate in live chats.
- Provide data and prepare annual reports pertaining to these 2 programmes for senior management.
- Oversee the appointments of external lecturers and processing their payments.
- Manage the budget and oversee procurement and financial matters for the 2 programmes.
Planning, managing, implementing and operationalising of non-graduating (NG) research attachments
- Oversee the collation of required documents for application and issuance of letter of invitation to successful applicants.
- Support Head and Research Director to review candidates and identifying possible supervisors by preparing summary reports of applicants.
- Schedule e-meetings between student and selected faculty to determine if student is suitable for the research attachment.
- Oversee the processing of students’ NG application via Online Application Portal (OAP), requests for changes to the period of research attachment etc.
Qualifications
- At least 8 years of working experience (3 years in supervisory role) in leading a team to manage administrative and operations matters pertaining to implementing graduate programmes in a University setting.
- Exceptional collaborative team player with a high degree of professionalism
- Excellent communication (written and oral) and organisational skills, and possesses creativity in solving problems.
- Possesses a high degree of professionalism and adaptability to adjust to a fast-paced environment.
- Demonstrate leadership skills in managing small teams with strong sense of initiative.
- Proficient in Microsoft Office Application (Word, Excel and PowerPoint).
More Information
Location: Kent Ridge Campus
Organization: Yong Loo Lin School of Medicine
Department : Alice Lee Centre for Nursing Studies
Employee Referral Eligible:
Job requisition ID : 25646
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