University of Georgia

Posting Number S13604P

Working Title College Engagement Coordinator

Department Pharmacy-External Affairs

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department

The College of Pharmacy at the University of Georgia (UGA) is a distinguished institution known for its excellence in pharmacy education, research, and community service. We are at the forefront of pharmaceutical research, with faculty and students engaged in groundbreaking studies that contribute to advancements in healthcare and medicine. Research areas include drug discovery, pharmacology, and clinical pharmacy. The college is highly ranked, placing 15th out of 141 pharmacy programs nationwide, according to US News & World Report, underscoring our reputation for excellence. These elements make the UGA College of Pharmacy a unique and enriching place for students to pursue their pharmacy education and careers.

College/Unit/Department website https://rx.uga.edu/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

• 8:00am–5:00pm, Monday through Friday
• Must be willing and able to work occasional evenings and weekends as necessary

Advertised Salary Commensurate with Experience

Posting Date 05/15/2025

Open until filled Yes

Closing Date

Proposed Starting Date 07/01/2025

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title Development/Fundraising Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Previous Alumni Relations, Fundraising, and/or Event Planning Experience
• Experience with and strong working knowledge of GAIL

Position Summary

The College Engagement Coordinator plays a critical role in fostering meaningful connections between the College of Pharmacy and its alumni, donors, parents, corporations, and industry partners. This position executes coordinated engagement strategies that work together to strengthen the donor pipeline—including special events, targeted digital marketing efforts and personalized outreach. These efforts are designed to move individuals toward deeper involvement with the College, creating a natural progression from broad-based engagement to more meaningful philanthropic relationships.

Responsibilities include managing a multi-day digital engagement cadence to guide alumni through structured outreach efforts, with a focus on making a set number of meaningful contacts each week; tracking and analyzing engagement data to refine strategy; soliciting annual gifts; stewarding donors; referring leadership-level prospects; and coordinating personalized campus visits for key constituents.

Reporting to the Senior Director of Development, with strategic direction from the Director of College Engagement and Giving, the Coordinator ensures all engagement activity contributes to a cohesive, donor-centered advancement approach.

Knowledge, Skills, Abilities and/or Competencies

Knowledge

• Detailed understanding of University of Georgia operations, including institutional policies and procedures
• Thorough knowledge of UGA budgetary policies and procedures
• Familiarity with key UGA systems, including OneUSG, UGAMart, UGA Financial Management System, and GAIL
• Understanding of alumni and donor engagement strategies, including event planning, digital marketing, and relationship development
• Awareness of the donor lifecycle and the role of annual giving in major gift development

Skills

• Outstanding writing and proofreading skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated experience in volunteer management and event coordination
• Strong project management skills with the ability to manage complex initiatives from concept to completion
• Ability to track, analyze, and act on engagement and fundraising data to refine strategies and measure success
• Experience developing and managing digital engagement cadences or multi-touch outreach campaigns
• Annual fund solicitation and stewardship experience

Abilities

• Ability to build rapport and work effectively with a variety of constituencies including alumni, donors, volunteers, parents, students, faculty, and staff
• Ability to work independently while contributing to a collaborative team environment
• Ability to set measurable goals, prioritize tasks, and manage multiple projects simultaneously
• Ability to coordinate personalized donor experiences such as campus visits, one-on-one outreach, or targeted follow-ups
• Willingness and ability to travel, including some overnight, evening, and weekend commitments
• High energy, self-motivated, and adaptable with a strong work ethic
• Inquisitive and eager to learn new systems, processes, and engagement tools

Physical Demands

• Remember, organize, and consistently focus on a large amount of detail and come to appropriate conclusions.
• Consistently manage multiple priorities and adapt to change requests.
• Speak and listen effectively via telephone and in-person
• Lifting up to 50 pounds.
• Physical stamina for events including standing, sitting and bending.
• Driving to perform job related duties
• Assisting in setting up and tearing down of chairs and tables for events related to position.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Alumni Engagement & Donor Pipeline Development

• Coordinate personalized campus visits for key constituents to strengthen donor relationships.
• Develop, execute, and manage a multi-day digital engagement cadence, guiding alumni through structured outreach efforts that deepen their connection to the College and highlight philanthropic opportunities.
• Track and analyze engagement data to measure effectiveness and refine strategies, ensuring a continuous pipeline of alumni moving toward greater involvement.
• Solicit annual gifts, steward donors, and refer leadership prospects to the Director of College Engagement and Giving and the Sr. Director of Development.

Percentage of time 45

Duties/Responsibilities

Signature Events & Professional Meetings

• Plan and execute Signature College events and as well as engagement events held in conjunction with external conferences and professional meetings.
• Leverage UGA Alumni Association programs and events to increase alumni engagement and philanthropic support.
• Ensure fiscal responsibility in managing event budgets, vendor contracts, and financial reporting.
• Support major College ceremonies and events organized by other departments/offices

Percentage of time 30

Duties/Responsibilities

Alumni Board & Awards

• Oversee the College’s alumni awards program, including selecting and nominating Pharmacy alumni for UGA-wide recognition programs.
• Manage the Alumni Board to deepen alumni engagement and philanthropic giving.

Percentage of time 15

Duties/Responsibilities

Communications & Stewardship

• Ensure all alumni and donor interactions are documented in the GAIL database for strategic follow-up.
• Develop personalized thank-you notes, congratulatory messages, and other outreach efforts to build and sustain alumni relationships.
• Identify alumni stories for social media, newsletters, and digital engagement campaigns.
• Collect and compile class notes for inclusion in college communications.

Percentage of time 10

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kate O’Reilly

Recruitment Contact Email krl@uga.edu

Recruitment Contact Phone

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