BBSI

Property Management Front Desk Administrative Assistant

Starting Wage: $17.00/hour

Schedule: Monday – Friday, 9:00 AM – 4:00 PM

We are seeking a motivated and organized individual to join our Property Management team as a Front Desk Administrative Assistant. This is a great opportunity for someone looking to grow within a dynamic company. If we find the right candidate, this position will become permanent at about 30 hours per week.

Responsibilities:

• Serve as the first point of contact for our office: answer multi-line phones professionally, greet visitors, provide information and referrals, and take/distribute messages as needed.
• Provide administrative support for the Property Manager, Operations Manager, and Accounting Manager.
• Manage all property owner/tenant work orders, including coordinating and scheduling vendors and deliveries.
• Maintain the Property Manager's calendar, scheduling property showings, inspections, and meetings.
• Ensure office equipment (photocopier, scanner, phone, fax, postage, and voicemail machines) is in working order, troubleshoot basic issues, and call service vendors when needed.
• Maintain the professional appearance of common office areas, including the reception, conference room, supply rooms, and kitchen.
• Order and manage office supplies.
• Survey facility conditions requiring attention and follow-up.
• Handle incoming and outgoing mail, packages, and flyers.
• Perform general clerical tasks and support ad hoc projects as needed.

Requirements:

• At least 1 year of experience as a Receptionist, Front Office Representative, or in a similar role.
• Experience managing calendars and scheduling appointments.
• Hands-on experience with office equipment.
• Proficiency in Microsoft Office Suite.

INDSO