University of Georgia

Posting Number S13573P

Working Title HRIS Analyst

Department UHR-Information Systems

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department

The University of Georgia has been a leader for more than 235 years for one reason: Our people. People will always be the heart of our success. Our Human Resources team is composed of strategy consultants focused on helping the people of this great institution reach their potential and building the foundation for the next 235 years.

College/Unit/Department website hr.uga.edu

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8:00 a.m.-5:00 p.m.

Advertised Salary $52,000 - $55,000 annually commensurate with experience

Posting Date 05/13/2025

Open until filled Yes

Closing Date

Proposed Starting Date 07/01/2025

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title IT Application Support Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Knowledge of using Microsoft Excel/Power Query for data review, cleaning, and analytics.

Experience writing SQLs.

Creating visual reports with Power BI and/or Excel.

Experience with Smartsheet.

Position Summary

The HRIS Analyst is an entry-level professional who contributes in both day-to-day tasks and troubleshooting along with technical projects. This includes, but is not limited to, system implementations, upgrades, & changes, technical documentation, process and integration design, and advanced report creation. The incumbent will provide organization-wide HR systems oversight and support to Human Resources, and be responsible for understanding, analyzing, and collaborating with UHR Leaders to provide appropriate solutions to meet the organizations’ s tactical and strategic HR technology needs.

The HRIS Analyst serves as an initial technical point of contact and assists all users by ensuring data and business process integrity, as well as assisting in the creating and maintaining training documentation for current processes and future improvement and enhancements. Assists with the general day-to-day functions of the HR System (PeopleSoft & PeopleAdmin) including business process configuration/improvement, data entry, report creation & reporting, data analysis, user help, and communications.

Knowledge, Skills, Abilities and/or Competencies

Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Attention to Detail – Job requires being careful about detail and thorough in completing work tasks.

Complex Problem Solving – Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Results Oriented – Focusing on producing consistent and quality outcomes.

Dependability – Job requires being reliable, responsible, dependable, and fulfilling obligations.

Learning Agility – The ability and willingness to learn from experience and then apply that learning to perform successfully in new situations.

Adaptability & Flexibility – Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Initiative – Job requires a willingness to take on responsibilities and challenges.

Functional Knowledge & Skills – Demonstrates skills and knowledge relevant to one’s own function or work group.

Physical Demands

Standard for office environment.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Production Support

• Support HRIS systems; HCM (PeopleSoft) modules including data integrity and business processes for HCM, Time Tracking, Absence, Benefits, Payroll, compensation, the applicant tracking and position management system (PeopleAdmin), the onboarding and employment verification system (Equifax), the Learning Management System (Cornerstone), and the institutions background system (Accurate).
• Create test scripts, document test scenarios, and perform testing activities of HR systems during upgrades or launch of new features.
• Research and resolve issues, flaws, unexpected results, and recommend alternate methods to meet client needs in consultation with HRIS Director.
• Understand HRIS protocols and seek guidance on variations from established protocols.
• Function as a first responder to new tickets or calls on clients technical issues; escalate client request upward if unable to find a resolution.
• Support HRIS integrations by reviewing data for accuracy and integrity.
• Develop drafts of user procedures and guidelines for review by the HRIS Director
• Train and coach new and current users on standard procedures, best practices and new functionality.
• Develop and continuously update documentation, knowledge base, and best practice guides.

Percentage of time 25

Duties/Responsibilities

Projects and Process Improvement

• Work with key stakeholders (HR business partners, Payroll, Benefits, etc.) to identify and refine business requirements for HR systems by utilizing project management skills to develop solutions based on needs.
• Participate in upgrades for HR system(s) including the change management process, testing, training, and communication plans.
• Recommend process improvements based on experiences from Production Support responsibilities.

Percentage of time 25

Duties/Responsibilities

Reporting and Compliance

• Understand HR department strategic objectives, business processes, reporting and analysis needs, and translate into requirements for and/or configuration of the HRIS application to meet these needs.
• Developing and delivering enhanced reporting tools such as automated reports and dashboards.
• Assist in maintaining the integrity and mapping of employee data; and assist in development and documentation of consistent and appropriate data mapping structures.
• Generate and distribute ad hoc, advocacy, and daily reports as requested by leadership and users.

Percentage of time 25

Duties/Responsibilities

Miscellaneous

• Works to continuously refine processes, workflows, and system flows based on need.
• Participate in periodic system upgrades and off cycle fixes.
• Execute data conversion and data validation activities, resolve issues and defects reported, monitor usage and overall compliance of system.
• Continually increase personal knowledge and maintain individual development through training and research
• Stay abreast of Human Resources Policies and Procedures.
• Participate in related Human Resources initiatives and projects as needed.
• Perform any and all other duties as necessary and as assigned by the Director for the efficient running of the department and organization.
• Attend scheduled meetings

Percentage of time 25

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name David Maddox

Recruitment Contact Email david.maddox@uga.edu

Recruitment Contact Phone

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