Ada County

General Summary

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.96% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career development. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

If you have ever voted, filed paperwork for a court case, picked up a marriage license or applied for a permit in Ada County, we have helped you. We do our best each and every day to make sure your experiences working with our office go as smoothly and efficiently as possible.

We’ve worked to make this website easy to use. In many cases, you can find what you need online without having to make a trip to the courthouse or pick up the phone to call. However, we are always here and ready to help you – whether that is working with the courts, our indigent services team, looking at the county’s financials or one of the many other areas we oversee.

It is our goal to provide the best service possible and we look forward to helping you.

Learn more about Ada County Clerk's Office by visiting their website. Ada County Clerk's Office

Required: Applicants must attach an updated cover letter and resume with your application.

POSITION GENERAL SUMMARY:

Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail. This position is responsible for supporting processes and orders on criminal cases, with focus on workflows related to arrests and warrants.

DISTINGUISHING FEATURES OF THE CLASS:

The work of a Deputy Court Clerk/ Criminal Support Arrest & Warrants Desk is distinguished from the work of a Criminal Support Clerk by the broad range of knowledge required to perform the work and features highly complex clerical tasks. Tasks performed may be in multiple or highly specialized areas. The work requires ability to work independently within established guidelines. The work requires an ability to operate under strict deadlines in a fast-paced environment. The program knowledge is of such a complex nature that it typically takes new Clerk a substantial amount of time to learn. Additionally, this position handles more sensitive information as relates to warrants.

Essential Functions

• Processes workflows related to a specific area of the criminal court process;
• Maintains the flow of documents received from electronic filing through the appropriate clerks, up to the judges and back to their final destination;
• Works daily on the Arrest Desk as it pertains to Video Arraignments and DUI Arraignments.
• Completes the Video Arraignment list, processing Out-of-Custody Arrest paperwork, and Indictments each day as required.
• Ensures that Felony Probable Cause, Misdemeanor Probable Cause, and Amended Complaints are completed in a timely manner
• Received, issues and relays warrants to Sheriff’s office
• Processes incoming Hearing Notices;
• Help establish, refine, and articulate court procedures;
• Creates legal forms, form letters, reports, and similar materials;
• Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
• Works with external agencies including: Prosecutors, Public Defenders, Private Attorneys, Sheriff’s Offices, Probation, and Idaho Department of Transportation to resolve issues;
• Sorts, stamps, records, and files a wide variety of legal and judicial materials onsite;
• Creates case files and updates databases;
• Reviews documents presented for compliance to standards;
• Responds to correspondence;
• Handles database management for specific areas of law;
• Sets hearing dates and maintains calendar;
• Participates in training;
• Assists in troubleshooting issues that arise;
• Performs highly specialized tasks related to sensitive court processes;
• Answers phone questions from the public and other agencies;
• Operates office equipment.

ADDITIONAL FUNCTIONS:

• Cross train in other areas to perform the work of others for vacations, illness, etc.,
• Performs related duties as required.

Job Requirements

• Must have a high school diploma or equivalent;
• Minimum of one year of related experience;
• Knowledge of legal procedures, documents, and terminology;
• Knowledge of the methods and procedures of the court system;
• Skill in the operation of computers;
• Ability to understand and follow verbal and written directions;
• Ability to communicate verbally and in writing;
• Ability to maintain confidentiality;
• Ability to maintain harmonious working relationships with other employees, departments, and the public;
• Ability to handle money accurately and make proper change.

Work Environment & Physical Demands

• May be required to lift or move up to 25 pounds;
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.

Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.

Healthcare:

• Low-cost medical, dental, vision premiums and deductibles
• Post-employment health savings account

Retirement and Investments Plans:

• PERSI retirement benefits
• 457(b) post or pre-tax investments options with up to 3% employer match
• 401(k)

Wellbeing Program:

• Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.
• Free ACHD Commuter ride vanpool program
• Free bus pass

Paid-leave:

• 11 paid holidays per year
• 8 weeks paid Parental Leave
• Approximately 96 hours of vacation accrual for full-time employee
• Approximately 96 hours of sick accrual for full-time employee
• 5 days paid bereavement leave

Life & Short-Term Disability Insurance

• Basic Life Insurance employer paid if benefit eligible
• Short Term Disability employer paid if benefit eligible

Optional Benefits:

• Pre-tax Flexible Spending Account and Dependent Care Account
• NCPERS Decreasing Term Life Insurance
• Supplemental Employee, Spouse, Child Life Insurance
• Supplemental Long-Term Disability Insurance
• AFLAC

Visit us at adacounty.id.gov/Human-Resources/Employee-Benefits to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more!