HOA Community Manager Assistant
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Located in Bend, OR, OR
Salary: DOE
Location: Bend, OR In-Office
Pay: Based on Experience
POSITION SUMMARY:
The HOA Community Manager Assistant provides essential support to the Community Manager in overseeing the operations of homeowner associations. This role involves direct communication with homeowners, vendors, and board members; coordination of meetings and documentation; and assistance with enforcement, project tracking, and administrative tasks. The ideal candidate is detail-oriented, highly organized, and capable of handling a variety of responsibilities in a fast-paced, customer-focused environment.
KEY RESPONSIBILITIES:
Resident & Board Support:
- Respond to homeowner inquiries in a professional and timely manner
- Prepare and distribute homeowner communications, newsletters, and notices
- Assist with Board meeting preparation, including agendas, packets, and minutes
- Attend meetings and take minutes as needed
Administrative Duties:
- Maintain accurate records and files for each community
- Support the processing of architectural review submissions and violation notices
- Track and follow up on action items for boards and vendors
- Update and manage community websites and portals
Project & Vendor Coordination:
- Assist with coordinating maintenance requests and monitoring project timelines
- Communicate with vendors and contractors for scheduling and service verification
- Follow up on open work orders to ensure completion and quality of work
Compliance & Governance:
- Support the enforcement of community rules and CC&Rs under the manager's direction
- Monitor and update violation logs and compliance letters
- Help conduct visual property inspections when requested
QUALIFICATIONS:
Education & Experience:
- High school diploma or equivalent required; associate degree preferred
- 1–2 years of experience in property management, HOA support, or administrative roles
Skills & Abilities:
- Strong customer service and communication skills
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with AppFolio or similar software is a plus
- Exceptional organizational and multitasking ability
- Ability to work both independently and as part of a team
- Strong attention to detail and follow-through
Other Requirements:
- Availability to attend occasional evening meetings
- Valid driver’s license and reliable transportation for site visits, if applicable
COMPENSATION & BENEFITS:
- Competitive hourly wage or salary based on experience
- Health insurance stipend, PTO, and professional development opportunities
- Career growth potential within a supportive and team-oriented company
Please call 541-389-1505 to schedule an interview with an employment specialist
Express Office: Bend
296 Southwest Columbia Street
Suite B
Bend, OR 97702
Email us
Apply Now
HOA Community Manager Assistant
Share
Top Job
Located in Bend, OR, OR
Salary: DOE
Location: Bend, OR In-Office
Pay: Based on Experience
POSITION SUMMARY:
The HOA Community Manager Assistant provides essential support to the Community Manager in overseeing the operations of homeowner associations. This role involves direct communication with homeowners, vendors, and board members; coordination of meetings and documentation; and assistance with enforcement, project tracking, and administrative tasks. The ideal candidate is detail-oriented, highly organized, and capable of handling a variety of responsibilities in a fast-paced, customer-focused environment.
KEY RESPONSIBILITIES:
Resident & Board Support:
- Respond to homeowner inquiries in a professional and timely manner
- Prepare and distribute homeowner communications, newsletters, and notices
- Assist with Board meeting preparation, including agendas, packets, and minutes
- Attend meetings and take minutes as needed
Administrative Duties:
- Maintain accurate records and files for each community
- Support the processing of architectural review submissions and violation notices
- Track and follow up on action items for boards and vendors
- Update and manage community websites and portals
Project & Vendor Coordination:
- Assist with coordinating maintenance requests and monitoring project timelines
- Communicate with vendors and contractors for scheduling and service verification
- Follow up on open work orders to ensure completion and quality of work
Compliance & Governance:
- Support the enforcement of community rules and CC&Rs under the manager's direction
- Monitor and update violation logs and compliance letters
- Help conduct visual property inspections when requested
QUALIFICATIONS:
Education & Experience:
- High school diploma or equivalent required; associate degree preferred
- 1–2 years of experience in property management, HOA support, or administrative roles
Skills & Abilities:
- Strong customer service and communication skills
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with AppFolio or similar software is a plus
- Exceptional organizational and multitasking ability
- Ability to work both independently and as part of a team
- Strong attention to detail and follow-through
Other Requirements:
- Availability to attend occasional evening meetings
- Valid driver’s license and reliable transportation for site visits, if applicable
COMPENSATION & BENEFITS:
- Competitive hourly wage or salary based on experience
- Health insurance stipend, PTO, and professional development opportunities
- Career growth potential within a supportive and team-oriented company
Please call 541-389-1505 to schedule an interview with an employment specialist
Express Office: Bend
296 Southwest Columbia Street
Suite B
Bend, OR 97702
Email us
Apply Now
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