Oregon State University

Job Title Cascades Events Services - Event Asst Appointment Type Student Employee Job Location Bend Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro) Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro) Position Summary

This recruitment will be used to fill a pool of part-time Student Event Assistants within the Event Services Unit at Oregon State University-Cascades, located in Bend, Oregon. Applications will be accepted year-round for the 2025-26 academic year. Student Event Assistants support the preparation, execution, and breakdown of university events and conferences. Students can expect to work based on event schedules and staffing needs, with flexibility during both the summer term and academic year.

Position Duties

• Event Setup and Breakdown: Assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: Provide support during events including guest check-in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.
• General Event Logistics: Assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.
• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Ability to lift and carry up to 50 lbs.
• Ability to be reliable, punctual, and professional.
• Ability to work independently and collaboratively.
• Demonstrate basic organizational and communication skills.

Preferred (Special) Qualifications

• Current full-time OSU-Cascades student or degree partnership student with OSU-Cascades and COCC, with a cumulative GPA of 2.50 or higher.
• Previous experience in event setup, customer service, or related fields.
• Proficiency in Microsoft Office Suite.
• Possess or willingness to obtain OLCC Alcohol Server Permit within 30 days of hire (employer-paid if applicable).
• Possess or willingness to obtain Oregon Food Handler’s Card within 30 days of hire (employer-paid if applicable).
• Possess or willingness to obtain Authorized Adult status from OSU’s Office of Youth Protection.

Working Conditions / Work Schedule

Working Conditions/Work Schedule

• Part-time, flexible employment based on event schedules and staffing needs.
• Shifts will be posted for students to review and select based on their availability; there are no standard weekly hours or assigned schedules.
• Evening and weekend shifts may be available depending on event needs.
• Work involves physical tasks including lifting, moving, standing, and walking for extended periods.
• Work may be performed indoors or outdoors in various weather conditions.

Compensation

• $17.30/hour, approximately 5 hours/week.
• T-shirt, knit-pullover, rain jacket, and nametag provided during training.
• Students submit a monthly timesheet for supervisor approval on the 15th of each month and are paid at the end of each month.

Training Provided

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.
• Job-specific event setup, safety, and customer service training (see Anticipated Hiring Schedule).
• Opportunities for professional development and team-building activities throughout the year.

Anticipated Hiring Schedule

• Applications Accepted: Ongoing, year-round
• Fall 2025 Priority Deadline: Friday, August 29
• Winter 2026 Priority Deadline: Friday, December 12
• Spring 2026 Priority Deadline: Friday, March 6
• Training Sessions:
• Fall 2025: Friday, September 26 from 8 a.m. to 10 a.m. at OSU-Cascades.
• Winter 2026: Friday, January 9 from 8 a.m. to 10 a.m. at OSU-Cascades.
• Spring 2026: Friday, April 3 from 8 a.m. to 10 a.m. at OSU-Cascades.

Posting Number P12133SE Number of Vacancies 4 Anticipated Appointment Begin Date 09/24/2025 Anticipated Appointment End Date 06/30/2026 Posting Date 05/08/2025 Full Consideration Date Closing Date 06/30/2025 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1). Cover Letter: Please include a one-page cover letter with a brief overview of yourself, your professional/leadership background, and your interest in this position.

2). Resume: Please include a one-page resume outlining your relevant work experience.

For additional information please contact: Quentin Comus at Quentin.Comus@osucascades.edu.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.