Job Description

Join the Indian River State College Team – Exceptional Benefits Await You!

At Indian River State College, you’ll do more than just build a career—you’ll have the opportunity to make a meaningful impact by supporting our students, staff, and faculty. In return, we offer a comprehensive benefits package designed to promote your well-being, secure your future, and enhance your work-life balance.

Comprehensive Health Coverage

We prioritize your health with Medical, Dental, Vision, Flexible Spending Plans, Employee Assistance Program (EAP), Life insurance and Supplemental plans to help you stay physically and mentally well with access to essential wellness resources.

We offer PPO and HMO plans with an affordable cost. (PPO/HMO option with $50 per month for individual coverage and $180 per month for family coverage)

Retirement Plans for a Secure Future

Plan for a bright future with our robust retirement options, rarely matched in the private sector. Secure your financial future with state retirement options through the Florida Retirement System (FRS) and additional investment opportunities like tax-deferred annuities and Roth 403(b) plans.

Generous Paid Time Off

Enjoy a healthy work-life balance with ample vacation, personal, and sick leave. Recharge and return to work refreshed and motivated.

Employee Discounts: Enjoy exclusive discounts on various services, including tickets to popular attractions in the area.

Professional Growth Opportunities

Build your career with purpose by engaging in meaningful projects and professional development opportunities. Indian River State College provides the tools and support needed to help you reach your full potential.

Join Our Team as Library Administrative Coordinator

Are you organized, service-oriented, and enjoy being part of a collaborative team? The Miley Library is looking for a Public Services Coordinator who thrives in a dynamic environment and enjoys supporting students, faculty, staff, and community members.

In this role, you’ll support the Dean of Learning Resources and help lead the library’s public service operations. You’ll coordinate front desk coverage, assist with budgeting and purchasing tasks, help plan service initiatives, and provide hands-on support to library patrons. If you’re someone who enjoys both behind-the-scenes organization and front-facing customer service, this role offers the best of both worlds.

JOB SUMMARY:

Under general supervision, this position coordinates efficient public services at the Miley Library. Duties include: providing administrative support for Learning Resources, such as budgeting and record maintenance; submitting orders, managing materials and supplies, and providing high quality customer service to library patrons including students, staff, faculty, and community members.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Provides support to the Dean in the supervision of the public services staff, including staff training, scheduling public service desk shifts, developing new procedures to improve customer service, resolving escalated customer issues, and motivating library staff to meet goals (25%)
• Collaborates with faculty librarians and the Dean to develop and implement public service projects and programming. (20%)
• Serves as a part of the College library public service team, which includes providing excellent customer service to all library patrons and assisting students with basic technology questions. (15%)
• Provides budgetary and purchasing support to the Learning Resource Division, which includes preparing library budget requests; verifying procurement card transactions; creating requisitions; preparing spend authorizations and expense reports; managing purchase orders and encumbrance balances; reconciling accounts; preparing library invoices for payment approval; and entering transactions into Workday, among other tasks. (20%)
• Collects data and prepares reports on library/learning resources usage. (10%)
• Completes all other duties and responsibilities as assigned. (10%)

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate degree from an accredited institution;
• Exceptional customer service, time management, organizational, and interpersonal skills;
• Knowledge of standard budgeting, purchasing, and receiving procedures.
• Knowledge of library operations and library resources.
• Understanding of FERPA, HIPPA, and other laws and college policies requiring confidentiality.
• Proven knowledge of Microsoft Office and Windows-based computer applications; knowledge of applications including computer applications used by the College and the library.
• Ability to be accurate, pay attention to details, be self-motivated, make decisions, be diplomatic, work independently as well as with others, and use sound judgement.
• This position includes some night and weekend shifts, as scheduled.

PHYSICAL DEMANDS:

This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification

Staff

Supervisory

No

FLSA Exempt

Yes

Employment Type

Regular

Compensation and Application Deadline

Pay range starts at: $41,752.64. All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled.

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