St. Mary's Regional Medical Center

Responsibilities

ADMISSIONS REP/REGISTRAR

St. Mary’s is a 229-bed, acute care hospital located in Enid, OK. St. Mary’s Regional Medical Center has served the healthcare needs of northwest Oklahoma for more than 100 years. We host more than 125 highly skilled physicians offering specialties in Cardiology, Neurology, Orthopedics, Emergency Medicine, Rehabilitation, Laboratory, Women’s Imaging, Wound Care, and more.

Website: https://www.stmarysregional.com

Position Summary/Job Duties/Responsibilities::

• Arrange the registration of patients assuring appropriate departmental policies and procedures are followed. Represent St. Mary’s Regional Medical Center to the patient in a manner, which is professional, caring, and compassionate.
• Assess the condition of the patient and prioritize upon arrival.
• Assure that accurate and complete demographic and medical information is entered into the computer and presented to the medical staff in a timely manner.
• Secure all proper signatures and forms from all patients at the time of registration.
• Notify appropriate personnel when registration is complete.
• Assure that patient is taken or directed to the proper department and/or room when departing from registration.
• Assure that all Pre-Cert., referrals and Auth #'s are obtained or a waiver signed on all that are required.
• Timely and accurately complete transfer requests from nursing floors. Process newborns, REHAB, and other admissions as instructed from floors.
• When downtime procedures are in effect produce embossed cards error free.
• Enter registration data with an error rate of 5% or less. Completing all corrections in a timely manner no longer than 4 days, sending appropriate corrections to all required (i.e., business office, medical records, departments, floors, physicians, billing services, etc.).
• Separate, file and distribute records and follow-up on all charts by the end of shift.
• Perform proper techniques in copying and tearing down ER charts in a timely and accurate manner.
• Enter ER charges on patients timely and accurately.
• Maintain the Hospitality House functions of the department making sure reservations and moneys collected are in accordance with hospital policy.
• Reconcile cash box at the end of shift without overages or shortages and with proper documentation.
• Keep accurate records for PhyAmerica (ER physicians billing service) including reconciliation and sending information timely and accurately.
• Provide daily reports to ER staff including but not limited to: Bed Roster by midnight, ER report, Referral reports.
• Discuss patient financial obligations, pursues payment, collects estimated charges or deposits according to procedure and documents all necessary information.
• QA's Inpatient charts, maintains accurate logging of daily Inpatients, makes necessary corrections, and corrected copy distribution.
• Accurately schedules patients in the scheduling system by name, date of birth and social security number. Obtains all appropriate demographic information.
• Schedules procedures in accordance with guidelines set up in the scheduling system. To include but not limited to: adding and deleting duplication of tests and rescheduling of tests to facilitate scheduling all tests at the appropriate time with approval of physicians.
• Communicates by fax, times/dates of tests and procedures to physician’s offices as appropriate. Requests insurance information from physician’s offices for each patient.
• Maintains daily log of all physicians, patients, and case date for each scheduled case.
• Performs SMS Software Maintenance to include editing, building time values, building and revising resources, including working with appropriate departments to gather information from prep notes.
• Is proficient in blocking and unblocking scheduled times as appropriate.
• Performs other duties as required and assigned.

Full-Time Benefits:

• Tuition Assistance
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision, Prescription Drug Plans & 401k with company match
• Discounts with local St. Mary’s providers

If you would like to learn more about the Registered Nurse (RN) position before applying, please contact

Holly Dunkin, RN BSN-Recruiter at 580-249-3635 holly.dunkin@uhsinc.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Qualifications

REQUIREMENTS:

• High school graduate or GED required.
• One-year college preferred.
• Minimum of one-year full-time business or healthcare clerical experience required.
• Emphasis in clerical experience must include high degree of public contact.
• Basic computer skills required.
• Medical terminology experience preferred.
• Must have strong verbal and interpersonal skills.

EEO Statement

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