Taco Cabana

SUMMARY:

Payroll Manager manages and monitors payroll processes with team members, acting as liaison between payroll, team and business units to ensure timely and accurate processing of Payroll results. This position reports to Chief People and Culture Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain effective internal controls.
• Evaluate current procedures creating and establishing new procedures, when required.
• Participate in system fixes, enhancements and projects to ensure changes are documented, tested and end users trained as required.
• Monitor, tax and accounting compliance through auditing and research.
• Monitor and manage the execution of weekly, off-cycle, bonus and executive payroll cycles with assurance of timeliness and accuracy.
• Trouble-shoot processing errors; generate and implement solutions rapidly.
• Monitor and train payroll team on inquiries regarding time entry and payroll processing.
• Provide processing/technical guidance on time entry, balancing and payroll processing procedures.
• Monitor and train on garnishment entry, legal review and setup.
• Manage year-end entries and review, new unit set-up, establish new tax jurisdictions and resolve accounting questions.
• Create, maintain, and update standard operating procedures.
• Create communications and training materials for units in the field, coordinating with other departments as needed.
• Monitor and supervise all banking processes required in the payroll department.
• Monitor and supervise the payroll portion of the Escheatment process working with finance.
• Maintain SOX compliance documents updating when required and keeping Internal Audit of changes or corrections.
• Ensure recordkeeping compliance.
• Provide technical payroll knowledge for projects, business units, HR, HRIS, Benefits and Finance.
• Run and create reports using ADP.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• Supervise payroll team as direct reports, tracking work, approve timesheets, approve time off and performing annual reviews.
• Supervise payroll team on the HR/Payroll system to ensure deadlines are met.
• Intervene with units to reinforce payroll deadlines and requirements and provide instruction on compliance, communications and forms.
• Train payroll team on new payroll functions, processes, systems and interfaces.
• Monitor and manage coverage of weekly payroll processing requirements.
• Maintain payroll functional cross-training, controls and procedures.

QUALIFICATIONS:

Perform each essential duty satisfactorily and be self-motivated with strong initiative. Position requires a professional with the ability to work with all levels of an organization. The requirements listed below are representative of the knowledge, skills and abilities required.

EDUCATION and/or EXPERIENCE:

• 4-year degree in business or related field preferred.
• 7-10 years experience in payroll administration required.
• Knowledge of rules/regulations governing payroll administration required.
• Process-orientation for large organizations.
• Analytical with ability to close issues accurately and quickly.
• Restaurant/Hospitality/ and multi-entity payroll experience preferred.
• ADP Lyric+ or other enterprise HRIS Systems preferred.

LANGUAGE SKILLS:

• Must have excellent and mature customer service skills.
• Must have the ability to express ideas persuasively and articulately and present material in a manner to gain agreement, consensus or acceptance.
• Must have good written and verbal communication skills.
• Spanish preferred

COMPUTER SKILLS:

• ADP, Microsoft Office, and other related software.

PHYSICAL DEMANDS:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to use hands to handle or feel, and also to reach with hands and arms. The employee is occasionally required to stand and walk.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Temperature controlled office.
• The noise level in the work environment is low to moderate.

EQUIPMENT USED:

• Computer, fax, calculator, scanner, copier, phone, check printer.