Wesleyan University

Reporting to the Chair of the Economics Department, the Administrative Assistant IV provides administrative support to the chair, faculty and students.

Responsibilities Include:

• Assist with the preparation of reports and proposals; write correspondence and memorandums; create flyers, brochures, and newsletters.
• Provide support for faculty searches, tenure, reviews, reappointment and promotion cases and special projects as needed.
• Maintain confidential files for faculty, students, including transfer credit approvals and departmental correspondence.
• Manage and monitor department budgets; faculty research funds; process reimbursements, expense reports, and other financial transactions.
• Maintain databases and generate reports and mailing lists; maintain calendars and organize meetings; manage office correspondence and procedures; greet and work with students, faculty, visitors and other constituencies.
• Coordinate logistics for speakers, colloquia, receptions, and other department events, to include scheduling, publicity, room reservations, travel and catering arrangements, and related activities.
• Assist in compiling course offerings for department/program using CourseLeaf; liaison with departmental staff to manage cross-listings; edit material for course catalog and university publications.
• Provide students with information regarding the major.
• Update and maintain the department website.
• Post student job descriptions in Handshake, hire, train, supervise, record and process payroll for student workers.
• Assist with the oversight and training of student workers.
• Order office supplies.
• Submit work orders and key requests as needed
• Perform other duties as assigned.

This position is in the secretarial/clerical union and works 35hrs per week for 52 weeks per year. This is an on-campus position..

Minimum Qualifications

• Associate Degree or six years related experience or an equivalent combination of education, training, and experience.
• Demonstrated ability to set priorities, take initiative, and manage multiple duties with minimal supervision.
• Strong attention to detail.
• Demonstrated expertise in Word, Excel, and email applications.
• Previous experience with webpage and database management applications.
• Ability to work effectively with students, faculty, staff, and visitors.

Preferred Qualifications:

• Experience in an academic environment.
• Previous budget management experience.

Position is open until filled. For full consideration, please apply by May 28, 2025 when first review of applications will begin.

Compensation: $27.27-$32.40

Work Location: On Campus

All offers to external applicants are contingent on the candidate’s completion of a pre-employment background check screening to the satisfaction of Wesleyan University.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504 or any other non-discrimination policies should be directed to Vice President for Equity and Inclusion, Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan University’s Clery Act Report are available on request and online at https://www.wesleyan.edu/publicsafety/clery.html.

Experience is taken into consideration in the determination of salary offers. For more information visit https://www.wesleyan.edu/hr/handbook/compensation-practices/index.html

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans, flexible work schedules, employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at: https://wesleyan.edu/hr/careers/prospective-resources.html.