University of Utah

Department 00984 - CON STUDENT SERVICES Job Summary

The Office & Program Coordinator is the face of the Student Affairs Office in the College of Nursing. Your desk will be the first stop for visitors, students, and employees to ask questions or get guidance. You will work closely with the Director and Associate Director of the Student Affairs Office. This position needs a people person; someone who is friendly and welcoming. You should also be able to be comfortable handling emergencies in a timely and effective manner, while streamlining office operations. This position is mostly self0directed and will entail a variety of tasks and projects.

Come work with a fun, engaging and student-driven team in the College of Nursing! The Student Affairs and Academic Operations Team supports over 2000+ pre-nursing and nursing students at the University of Utah. We are looking for a dynamic, collaborative individual to provide day-to-day support for our office and staff.

This position is eligible for university benefits including; medical-dental-wellness coverage, an additional immediately vested 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and family, free UTA transport pass and others. See details at: https://benefits.utah.edu/

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Please apply at: https://utah.peopleadmin.com/postings/181927

Responsibilities

Administrative Support:

• Handles the administrative matters regarding day-to-day operations and procedures of the Student Affairs & Academic Operations Office within the College of Nursing.
• Receiving Visitors by greeting, directing, and advising them appropriately.
• Answer, screen and forward incoming phone calls
• Receive and sort daily mail and packages
• Inventory, order supplies, and maintain equipment in office and kitchen area
• Serve as first point of contact for Student Affairs Team.
• Manage Office events/recruitment calendars.
• Unlock/lock doors on the second floor.
• Work with building manager for anything involving facilities, cleaning, and keys (varies).
• Coordinate and maintenance of a clean and efficient office environment by helping organize the office suite, storage space, phones, and office equipment.
• Serves on various college committees

Budget procurement management:

• Track and categorize Student Affairs spending
• Re-allocate purchasing card, u-shop, keep all receipts and documents for auditing.
• Support and set-up office travel when needed.
• Work with Director and Associate Director to create consistent process budget/financial processes internal

Supervise Student Employees:

• Train and supervise work-study student(s) ensure coverage
• Schedule and delegate assignments and projects as appropriate.
• Address student personnel needs, this may include weekly meetings with them to monitor progress on assignments.

College Student Council Advisor (CSC):

• Meet regularly with CSC leadership to build/maintain relationship
• Attend CSC monthly meetings
• Support Leadership and professional development opportunities
• Ensure University policies and regulations are being followed
• Track spending of council’s annual budget and expenses. Support purchasing needs.

Student Event Management

• Lead contact for all Student Affairs events including Orientation, Lamp of Learning, Graduation
• Coordinate with appropriate Program Manager
• Reserve rooms/spaces
• Order catering needs and other supplies required
• Send electronic invitations and communication as needed

Demonstrates initiative, flexibility, enthusiasm, positive attitude, and teamwork.

Other duties as required.

This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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