Commonwealth of Massachusetts

Fiscal Analyst - (250003UJ)

Description

The Department of Developmental Services (DDS) is seeking qualified applicants for a Fiscal Analyst position in the Metro Region. This position performs a full array of financial functions primarily supporting the Metro Region Contracts Unit, including those highlighted below.

Duties and Responsibilities (these duties are a general summary and not all-inclusive):

• Supervise Contracts Supports Specialist II.
• Coordinate and oversee the regional Participant Directed Program contracts. Includes overseeing the entire contract/amendment process, billing, monitoring and tracking of expenditures and utilization, reconciliation of contract to FMIS, provider portal and internal tracking tools. Provide support to regional and area office staff related to the PDP program.
• Oversee Metro Region Guardianship program.
• Perform a variety of budgetary related tasks including the preparation and reporting of monthly fiscal monitoring; oversee and review of inter-regional transfers; preparation of annual spending plans; development, maintenance and reconciliation of regional and area office budget allocations; various projection analysis, tracking & budget reporting (i.e. Guardianship, Ch257 rate analysis, ALTR).
• Maintain MM contract encumbrance/amendment tracking tool and FMIS contracts database. Includes close coordination with Contracts Manager, Contracts/Area staff and out-of-region staff; daily tracking, monitoring and reconciliation of complex data to ensure the integrity of data, allocations and reporting is accurate and up to date.
• Provide overall support to the regional contracts unit, regional fiscal staff and area offices on various applications utilized (i.e. FMIS, MMARS, CIW, Meditech/HUB). Includes collaboration and coordination with staff to help address, resolve and respond to contract-related issues in a timely manner.
• Attend workgroups and other fiscal meetings on behalf of the ROM (Regional Operations Manager) and Contracts Manager as needed.
• Perform other duties as required or assigned.

Preferred Qualifications:

• Strong budgeting/finance skills
• Ability to deal with all levels of management within the agency and vendors in a professional manner
• Strong analytical, interpersonal, problem resolution and organization skills
• Excellent written and communication skills
• Ability to enter, coordinate, collect, interpret and analyze large amounts of data for reporting and projections
• Ability to maintain accurate records
• Ability to exercise sound judgment and discretion
• Ability to work independently as well as in a team environment
• Ability to multitask, prioritize and meet deadlines in a timely manner
• Ability to adjust to varying or changing situations to meet emergencies or changing program requirements
• Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinate and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
• Ability to read and interpret contract documents
• Ability to prepare reports
• Ability to analyze and determine the applicability of data to draw conclusions and make recommendations
• Ability to maintain a positive personality when facing complicated issues and difficulties on a daily basis
• Ability to adapt, be flexible and proactive, develop sound methodologies and strategies for resolving and handling difficult tasks
• Knowledge of the Commonwealth’s procurement policies and procedures
• Overall, in-depth knowledge of the Commonwealth’s laws, rules and procedures in the areas of budgetary, financial and internal controls
• Knowledge of accounting principles/practices
• Knowledge and experience using MMARS (Massachusetts Management Accounting and Reporting System), CIW (Commonwealth Information Warehouse); FMIS (DDS Financial Management Information System); Electronic Invoice Management (EIM); Meditech/HUB
• Proficient usage of Microsoft Office products including Excel, Access, Word and Outlook

Please Note: This is Full-time, 37.5 hour position.

Shift: 8:45am - 5:00pm

Days Off: Saturday and Sunday

Flexibility required to meet the needs of the Region.

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit: www.mass.gov/dds

Pre-Offer Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://www.mass.gov/info-details/dppc-abuser-registry
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services. http://www.mass.gov/hhs/cori
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.
• https://www.mass.gov/lists/dds-fingerprint-background-checks

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

For help logging into/resetting your MassCareers profile, please call the Employment Service Center at 617-979-8500.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Program Coordinator III

Primary Location

: United States-Massachusetts-Waltham - 465 Waverly Oaks Rd

Job

: Administrative Services

Agency

: Department of Developmental Services

Schedule

: Full-time

Shift

: Day

Job Posting

: May 1, 2025, 8:35:46 PM

Number of Openings

: 1

Salary

: 75,773.62 - 110,808.10 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Christina Hyppolite, Christina.R.Hyppolite@mass.gov - 8572835830

Bargaining Unit: 06-NAGE - Professional Admin.

Confidential: No

Potentially Eligible for a Hybrid Work Schedule: Yes

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