Dartmouth College

Position Information

Posting date05/01/2025

Closing date

Open Until FilledYes

Position Number1129309

Position TitleFinancial Administrator

Hiring Range Minimum$23.56/hr.

Hiring Range Maximum$29.42/hr.

Union TypeNot a Union Position

SEIU LevelNot an SEIU Position

FLSA StatusNon-Exempt

Employment CategoryRegular Full Time

Scheduled Months per Year12

Scheduled Hours per Week40

ScheduleM-F, 8a-5p

Location of PositionHanover, NH 03755

Dartmouth Computer Store , 7 South St, Suite 1

Remote Work Eligibility?Onsite only

Is this a term position?No

If yes, length of term in months.NA

Is this a grant funded position?No

Position PurposeThe Financial Administrator is responsible for ensuring the timely and accurate processing of all financial transactions related to the Computer Store and Endpoint Services. This includes developing and implementing efficient financial processes, providing operational support to staff, reconciling accounts, and resolving discrepancies. The role plays a key part in promoting institutional accountability and financial transparency through accurate reporting, effective collaboration, and oversight of day-to-day financial operations.

DescriptionJoin Our Team: Financial Administrator – Client Services at Dartmouth College

Are you a numbers-savvy professional who loves creating order from complexity? Dartmouth College is looking for a Financial Administrator to support the financial operations of our Computer Store and Endpoint Services—a role where your attention to detail and process-minded thinking will make a real difference.

In this role, you’ll take ownership of core financial activities: managing budgets, reconciling transactions, supporting inventory processes, preparing audits, and working across teams to ensure efficient, transparent workflows. You’ll also supervise student employees and help make data-driven decisions that keep our services running smoothly.

What You’ll Do:

• Oversee financial transactions, reporting, and forecasting for the Computer Store.
• Reconcile budgets, track spending trends, and help ensure compliance with college policies.
• Manage billing, assist with inventory workflows, and support the CAPS equipment program.
• Train and supervise student workers while maintaining documentation for internal audits.

What You Bring:

• An associate’s degree (or equivalent experience), plus 2–3 years in a financial or administrative role.
• A knack for spreadsheets, accuracy, and problem-solving.
• Strong communication and organizational skills with a team-oriented mindset.
• Bonus points for experience with Oracle, Tableau, point-of-sale systems, or inventory management.

Why Dartmouth?

You’ll be part of a collaborative and mission-driven environment at one of the nation’s most respected colleges. This role offers the opportunity to grow professionally while supporting technology services that keep the Dartmouth community connected and equipped.

Ready to build financial clarity and support essential services? Apply today and help us keep Dartmouth running strong.

Required Qualifications - Education and Yrs ExpAssociates plus 2-3 years' experience or equivalent combination of education and experience

• Required Qualifications - Skills, Knowledge and Abilities
• Associate’s degree with 2-3 years of relevant work experience or the equivalent combination of education
• and experience.
• Accuracy with numbers and accounting.
• Proficiency with spreadsheet tools (e.g., Excel)
• Strong organizational, analytical, and problem-solving skills, with attention to detail.
• Demonstrated effective verbal and written communication skills.
• Ability to collaborate and work effectively on teams.
• Preferred Qualifications
• Experience working in an academic environment.
• Familiarity with institutional financial systems such as Oracle or Tableau.
• Proficiency with inventory or point-of-sale systems.
• Experience supervising or mentoring student employees.
• Experience supporting financial audits or implementing internal financial controls.
• Experience managing inventory systems or retail financial workflows.

Department Contact for Recruitment InquiriesJonathan Kulp

Department Contact Phone Number603.646.6110

Department Contact for Cover Letter and TitleTheresa Woodward

Department Contact's Phone Number603.646.1049

Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?Not an essential function

Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Quick Linkhttps://searchjobs.dartmouth.edu/postings/78622

Key Accountabilities

DescriptionFinancial and Budget Management – 50%

• Manages and prepares comprehensive budget reports for the Computer Store.
• Monitors and reconciles all accounts and advises the Director on financial issues.
• Reconciles current fiscal year budget and spending, P-card transactions/reconciliation, and adherence to college policy.
• Oversees journal transfers, cashier deposits and purchase orders as they pertain to Computer Store inventory.
• Creates and maintains documentation for financial processes and best practices.
• Supports financial forecasting and creates dashboards to visualize spending, trends, and CAPS program activity.
• Helps perform end of year inventory reconciliation.

Percentage Of Time

DescriptionAdministrative and Program Support – 25%

• Assists with the scheduling and coordination of Endpoint services for computer equipment upgrades.
• Assists with billing inquiries associated with equipment programs.
• Supports inventory operations by assisting with the receipt, inspection, and organization of incoming goods as needed, ensuring accurate documentation and proper storage.

Percentage Of Time

DescriptionRecords and Information Management – 10%

• Maintains comprehensive inventory and budget records in compliance with institutional policies, determining retention or disposal when guidelines are unclear.
• Assists in audit preparation and ensures compliance by maintaining documentation and supporting policy adherence.

Percentage Of Time

DescriptionCollaboration – 5%

• Collaborates with colleagues to share information, build relationships, and accomplish shared goals.

Percentage Of Time

DescriptionStudent Employment Supervision – 5%

• Hires, trains, and supervises student employees on a term-by-term basis.
• Assigns daily work and provides feedback on performance.
• Manages and submits payroll for student employees.

Percentage Of Time

DescriptionOther Duties – 5%

• Performs other duties as required.

Percentage Of Time

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Required fields are indicated with an asterisk (*).

• How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)

1. If you would like to add more information to your answer, please specify here:
2. (Open Ended Question)

Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Additional Document #1
2. Curriculum Vitae

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