Montclair State University

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Associate Director of Strategic Sourcing, the Strategic Sourcing Specialist is responsible for independently managing the bidding processes for construction projects and goods & services as required, gathering and analyzing data, making observations, and providing insights to enhance strategic sourcing initiatives aligned with established New Jersey State policies and University procedures.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Organize and develop formal solicitations [inclusive of public or invitation-only Requests for Proposals (RFPs), Requests for Qualifications (RFQs) , or Requests for Information (RFIs)] for various goods, services, or construction projects to meet the University's needs, as assigned. Ensure that other formal solicitations conducted by the Associate Director of Strategic Sourcing, or other Procurement Service staff are continued and advanced in their absence.
• Manage the entire bid process, including developing the specifications, schedule of events, conducting pre-bid meetings, reviewing and analyzing technical information accompanying proposals to determine responsiveness, participating as a voting member of the technical evaluation committee as determined, presenting a recommendation to award, and drafting the necessary documents and follow through to contract execution.
• Manage contracts, including contract extensions, contractor performance reviews, and all other post-award or contract requirements (i.e. certificates of insurance, contract alarms, public works contractor registration, spend reports, etc.) as needed.
• Review and evaluate current procedures and best practices related to formal solicitations and develop improved methods aimed at adding value to the University’s stakeholders.
• Perform spend analysis for the University, exploring different aspects of datasets from various angles by breaking them down into smaller segments to both support and provide recommendations on sourcing strategy. Identify, analyze, and interpret trends or patterns.
• Develop, maintain, and improve the quality of data used for spend analysis, data analysis, and reporting for use by the Associate Director of Strategic Sourcing and other Management.
• Investigate, document, and maintain stakeholder/supplier complaints and issues. Make appropriate recommendations to the Associate Director of Strategic Sourcing.
• Confer with university departments to review their existing and anticipated needs and provide aid and guidance.
• Maintain complete familiarity with all internal, local, State, and Federal rules, laws, and regulations concerning procurement and assist with ensuring compliance.
• Attend and participate in meetings or events, and serve on committees related to assigned responsibilities.
• Responsible for ensuring compliance with Procurement Policies and Procedures.
• Perform other duties as assigned.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor’s degree from an accredited college or university.
• Minimum three (3) years of professional experience in procurement or a related field.
• Ability to develop and conduct training, workshops and/or seminars for the campus community.
• Ability to acquire knowledge of University policies and procedures as applicable.
• Ability to understand, analyze, interpret and apply established law, regulations, policies, procedures, precedents and guidelines.
• Commitment to the principles and practices of continuous improvement.
• Strong technology skills and analytical capabilities.
• Ability to adapt and innovate while adhering to established procedures.

PREFERRED:

• Master’s degree from an accredited university in a related field.
• Previous procurement experience within higher education.
• Specific knowledge pertaining to specification development, Request for Proposal preparation, the public bid process, contract preparation, and administration.
• Specific knowledge pertaining to performing spend analysis or creating and maintaining reports.
• Familiarity with New Jersey procurement statutes and regulations.
• Experience with Workday Strategic Sourcing.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Department

Strategic Sourcing

Position Type

Professional - Non-Faculty

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at

www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/