The Academy of Motion Picture Arts and Sciences

Department: Academy Theaters

Reports to: Vice President, Academy Theaters

Job Type: Part-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – Academy Museum, 8949 Wilshire, and Pickford Center

Summary/Objective:

The Senior Coordinator is responsible for organizing and maintaining a high volume of administrative tasks to support the operations of the Academy Theaters department. This includes assisting the Vice President with scheduling, preparing documentation, processing invoices, and conducting project research to support the success of all screenings and events across the Academy’s four theaters.

Essential Functions of the Job:

• Coordinate the Vice President's calendar and event schedules across venues.
• Manage and organize all documentation, paperwork, and online resources.
• Help prepare invoices, reimbursements, and billing materials for the VP’s review.
• Conduct necessary research on behalf of the VP to support immediate and long-term projects.
• Manage guest lists for Academy Membership screenings.
• Troubleshoot and maintain equipment necessary for department staff operations.
• Communicate with internal departments on logistical details for Academy Theater events.
• Attend site walkthroughs and meetings, and document necessary information for internal departmental needs.
• Occasionally assist other Academy Theater leaders on important departmental projects.
• When necessary, supervise theater staff during Academy Membership or Film Program screenings.

Required Competencies:

• A high school diploma or equivalent certificate of completion is required.
• Minimum of 3 years of administrative or coordination experience.
• Experience communicating and cooperating with guests, supervisors, peers, vendors, or partners.
• Experience with scheduling software and administrative software (e.g., Microsoft Office, Air Table, Dropbox, Outlook, When I Work).
• Experience in maintaining a high level of professionalism.
• Ability to communicate clearly and professionally via email.
• Proven ability to work independently and anticipate the administrative needs of daily and weekly projects and events.
• A commitment to diversity, equity, accessibility, and inclusion.
• Availability to work evenings, weekends, and on short notice.

Preferred Qualifications:

• A passion for cinema and cinema history.
• Experience working in film exhibition or live theatrical presentation.
• Experience working at arts non-profits, museums, theaters, or cultural attractions.

Physical Demands (if applicable):

• Ability to drive and park throughout Los Angeles as needed
• Ability to remail in a stationary position for extended periods, with accommodation if necessary.

Work Environment:

• Shared office and conference room settings.
• Crowded, noisy, and darkened theater environments.

Travel: The percentage of travel time expected for the position is 15%.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Hybrid Requirement: All Academy positions require a minimum of 2 days per week of in-person work at an Academy Location. Exceptions: Positions requiring daily in-person presence (ex., Front-line staff, staff who need to deal with materials on-site, etc.) and medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary for this role is $25.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

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Position Requirements Full-Time/Part-Time Part-Time Position Senior Coordinator, Academy Theaters Location Los Angeles About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.

EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.