Functional Title IT Contracts Administrator
Recruitment Category Type Standard
Functional Category Information Technology
Grade IT.13
FLSA Status Exempt
Requisition Number 25-0228
Number of Vacancies 1
Job Level Non-Management
Job Code N/A
Job Description Summary
Organization Name Department Office
Reports to Division Manager, IT Finance & Procurement Services
Full or Part Time Full Time
If Part Time how many hours per week
Regular or Temporary Regular
Position End Date (if temporary)
Work Schedule
Monday – Friday, 8am – 5pm
Position Location Laurel
General Summary
This is a non-merit system, employment at-will, long-term contract position.
The IT Contract Administrator will administer contracts for IT products, technical services, and professional services. This role involves writing requirements, performing intake discussions, acceptance, verification, review, and maintenance of statements of work and proposals, and will assist in enforcing the proper procedures for approval and payment of supplier services and products.
Essential Functions
- Works as the liaison among the Procurement Dept., IT Dept, Office of Supplier Diversity & Inclusion, General Counsel’s Office, Finance Department, and vendor contacts
- Works with IT managers, business partners and Procurement Dept. on procurement planning (identify master PO opportunities, combine goods & services to streamline the process)
- Works with project managers to develop procurement-related documents such as SOWs, RFPs and RFIs, bid documents, and other solicitation documents
- Updates model information, pricing changes, dealer modifications, etc.
- Maintains current and accurate database of IT contracts
- Reviews P2P requisitions for CIO review/approval
- Assures adherence to approval and payment processes
- Identifies risks in WSSC Water’s IT relationships and contracts, mitigating those risks wherever possible and notifies management of concerns and issues
- Manages ongoing supplier relationships, reviews vendor performance, and makes recommendations during renegotiation of contract terms where appropriate
- Interfaces with the General Counsel’s Office and Finance Department to determine the legal and financial aspects of the contracts
- Works with Accounts Payable on invoice-related discrepancies, delays in invoice processing, etc.
- Manages contracts in collaboration with IT employees, business partners, and Procurement Dept.
- Monitors contract compliance, ensures compliance with all laws, rules and policies governing the procurement of goods and services and professional services; facilitates the annual performance evaluation of vendors
- Collects requirements and reviews and makes recommendations regarding vendor financial viability
Other Functions
Performs related duties, as assigned
Work Environment And Physical Demands
Business casual office environment
Required Knowledge, Skills, And Abilities
- Knowledge of contract administration, development and implementation of administrative procedures, document control, and contract review cycles
- Knowledge of procurement systems, proposal preparation, basic contract law, and legality of purpose
- Ability to manage contracts and projects
- Knowledge of Oracle e-Business Suite, specifically Oracle Financials
- Excellent PC skills with proficiency in the use of word processing, spreadsheet, and database management systems
- Excellent organizational, communication, presentation, and facilitation skills
- Strong business writing and contract drafting skills
- Strong MS Office skills, particularly Excel
- Ability to communicate effectively with customers and different levels of management and staff from functional departments
- Ability to manage and coordinate multiple contracts concurrently
- Ability to present facts and recommendations effectively in verbal and written form
- Strong teamwork orientation
Minimum Education, Experience Requirements
- Bachelor’s degree and 2 years’ experience in contracts administration that includes experience developing and implementing administrative procedures for contract management, document control and contract review cycles
OR
- High School diploma (or equivalent) and 6 years’ experience in contract administration that includes developing and implementing administrative procedures for contract management, document control and contract review cycles
Additional Requirements
Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter
Preferences
Contract administration certification.
Salary $84,360 - $143,640
EEO Statement
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.
Close Date 05/21/2025
Open Until Filled No
Special Instructions to Applicants
Additional Information
All applicants selected will be subject to drug screening and a background check/verification.
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