Administrative Assistant III: Bilingual, Spanish (12 Months) - Sojourner Truth Independent Study (2025-26) at Oakland Unified School District
Continuous
4/30/2025
Alessandra Cabrera
1
Pay Range
$60,428.02 - $80,962.20 Annually
$60,428.02 - $80,962.20 + GREAT Benefits!
261 days / 7.5 hours or duty days and hours as assigned
Full Time
Job Summary Job Summary Ref: 7835 BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. DISTINGUISHING CHARACTERISTICS: The Administrative Assistant I is distinguished from the Administrative Assistant II in that the higher Level II position requires more experience, performs more difficult and complex duties, and is required to demonstrate validated test skills at a higher proficiency (see Minimum Qualifications: Training, Education and Experience). The Administrative I performs proficient, specialized duties. The Administrative Assistant II performs diverse, technical duties. Administrative Assistant III is distinguished from Administrative Assistant I/II in that the former is required to use initiative, organizational skills, technical and problem solving skills, and independent judgment in the processing of administrative duties with minimal supervision. Administrative Assistant III classification may support one or more managers. Administrative Assistant III is distinguished from the Office Manager in that the former does not have any direct reports. REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to reflect the principal job elements accurately.) View Job Description Requirements / Qualifications
MINIMUM QUALIFICATIONS TRAINING, EDUCATION AND EXPERIENCE: Administrative Assistant I: Any combination of education, training and/or experience equivalent to: Associate’s Degree and two years of relevant experience. Administrative Assistant II: Any combination of education, training and/or experience equivalent to: Associate’s Degree and four years of relevant experience. Administrative Assistant III: Any combination of education, training and/or experience equivalent to: Associate’s Degree, plus related courses and six years of relevant experience. Fluent in oral and written communication in target language LICENSES AND OTHER REQUIREMENTS: Administrative Assistant I: Pass District’s test with 70% passing rate Administrative Assistant II: Pass District’s test with 85% passing rate Administrative Assistant III: Pass District’s test with 90% passing rate and pass basic accounting Pass District’s bilingual test in designated language Valid California Driver’s License Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance
KNOWLEDGE AND ABILITIES KNOWLEDGE OF: Correct English usage, grammar, spelling, vocabulary and punctuation Oral and written communication skills in English and target language Specialized record-keeping techniques Proficient, specialized office procedures, computers and other office equipment Telephone techniques, systems and etiquette Interpersonal skills using tact, patience and courtesy District policies, applicable sections of the State Education Code and other laws and regulations ABILITY TO: Perform a variety of proficient, specialized administrative assistant duties in an assigned area involving specialized knowledge and independent judgment Understand and interpret District and other rules, policies and procedures Understand and follow oral and written directions in English Compose correspondence and other written documents independently Maintain records; analyze situations and data accurately and take appropriate action Meet schedules and time lines Operate a computer and other office equipment Organize and coordinate office activities; assign and review the work of others Work cooperatively with others and meet District standards of professional attitude Understand and work within scope of authority Work independently, with little direction, confidential and discretion Complete work accurately despite many interruptions
Requirements / Qualifications
MINIMUM QUALIFICATIONS TRAINING, EDUCATION AND EXPERIENCE: Administrative Assistant I: Any combination of education, training and/or experience equivalent to: Associate’s Degree and two years of relevant experience. Administrative Assistant II: Any combination of education, training and/or experience equivalent to: Associate’s Degree and four years of relevant experience. Administrative Assistant III: Any combination of education, training and/or experience equivalent to: Associate’s Degree, plus related courses and six years of relevant experience. Fluent in oral and written communication in target language LICENSES AND OTHER REQUIREMENTS: Administrative Assistant I: Pass District’s test with 70% passing rate Administrative Assistant II: Pass District’s test with 85% passing rate Administrative Assistant III: Pass District’s test with 90% passing rate and pass basic accounting Pass District’s bilingual test in designated language Valid California Driver’s License Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance
KNOWLEDGE AND ABILITIES KNOWLEDGE OF: Correct English usage, grammar, spelling, vocabulary and punctuation Oral and written communication skills in English and target language Specialized record-keeping techniques Proficient, specialized office procedures, computers and other office equipment Telephone techniques, systems and etiquette Interpersonal skills using tact, patience and courtesy District policies, applicable sections of the State Education Code and other laws and regulations ABILITY TO: Perform a variety of proficient, specialized administrative assistant duties in an assigned area involving specialized knowledge and independent judgment Understand and interpret District and other rules, policies and procedures Understand and follow oral and written directions in English Compose correspondence and other written documents independently Maintain records; analyze situations and data accurately and take appropriate action Meet schedules and time lines Operate a computer and other office equipment Organize and coordinate office activities; assign and review the work of others Work cooperatively with others and meet District standards of professional attitude Understand and work within scope of authority Work independently, with little direction, confidential and discretion Complete work accurately despite many interruptions
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