Oklahoma State University

req19587

PURCHASING COORDINATOR

Staff Full-Time

DS9986

OSU INSTITUTE OF TECHNOLOGY

Purchasing

Okmulgee, Oklahoma

United States

15.24 - 17.10, Hourly

M-F, 7:30a-4:30p (may vary)

GENERAL SUMMARY: The Purchasing Coordinator is responsible for coordinating campus travel, managing inventory, surplus, campus auctions, monitoring P-card transactions and assisting with other purchasing related responsibilities as outlined below.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Coordinate and books travel arrangements for employees and students traveling on university business including lodging, airfare and transportation.
• Calculates, prepares, and ensures all campus travel reimbursements are processed per state travel policy.
• Coordinates the campus wide movable equipment inventories.
• Coordinates all aspects of the campus wide auctions.
• Oversees campus swap shop.
• Assists with reporting of various financial accounts.
• Manages purchase card use for self and auditing for other cardholders as assigned.
• Assist in processing credit card applications, charges, changes corrections, and file maintenance.
• Handles routine administrative duties, including answering the telephone, giving out information, or routing calls to the appropriate person.
• Conducts campus wide training sessions on processes.
• Assists Vice President for Fiscal Services as needed.
• Manages website content for Purchasing department.
• Serves as a backup for Purchasing Specialist as needed.
• Other duties as assigned.

Please upload cover letter, resume, and list of references for full consideration.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

• Associate’s Degree in relative discipline from an accredited college or university required.
• Other combinations of education and experience may be considered if relevant.
• Evidences a history of demonstrating ethical and professional behavior.
• Two to three years of experience in office environment, business, accounting, inventory control, or combination thereof.
• Financial accounting or inventory control background with the ability to work proficiently with details and numbers.
• Must possess excellent organizational and analytical skills.
• Must have critical thinking, mathematical, and interpreting skills and be able to perform complex data recording operations.
• A positive “can-do” attitude along with a professional appearance and demeanor should be modeled at all times.
• Must have a willingness to continually self-initiate learning to remain proficient. Should be able to quickly grasp and apply new skills and methods.
• Must be customer service motivated with ability to work and respond effectively to varied audiences of internal and external clients.
• Must possess a demonstrated ability to multi-task and work in a deadline-driven environment.
• Must be flexible, innovative, and self-motivated.
• Strong verbal communication skills to include individual interaction and group directives.
• Must be proficient in information technology mediums to include word processing, database, spreadsheets, and specialized software packages.
• Excellent written communication and listening skills and customer responsiveness are essential.
• Must possess excellent interpersonal skills, with the ability to effectively recognize and resolve conflict.
• Valid Oklahoma driver’s license is required if performing the functions of the position requires the use of a personal or university vehicle.
• Ability to work some evenings and weekends.
• Travel may be required.
• Normal office physical environment; ability to lift up to 25 pounds.
• DISCLAIMER:
• The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.