Spherion

Are you a seasoned administrative professional with a background in HR? Are you looking for a long-term career opportunity with a well-established and respected company in the Santa Barbara area? If so, this could be the perfect opportunity for you!

Our client, an asset management firm in Santa Barbara, is seeking a proactive and organized Office Administrator to join their close-knit and collaborative team. This is a key position responsible for managing daily office operations, supporting HR functions, supervising administrative staff, and helping the business grow efficiently.

Responsibilities:

Ideal employee will be able to

• Serve as the primary contact for all outside vendors such as IT, phone systems, company insurance, etc.; oversee contracts and manage deadlines related to these.
• Serve as the initial point of contact for employees regarding HR including paid time off, IRA contributions; facilitate onboarding for new staff and provide necessary training and supervision.
• Supervise two administrative team members.
• Assist team in streamlining and managing the communication, workflow, and completion of various tasks.
• Review current office procedures and develop, improve, streamline and oversee changes where needed.
• Utilize current database and spreadsheets to ensure tasks are tracked, on time and communication is clear.
• Track personal billable hours; supervise monthly client billing process for company; review billing entries on a weekly basis for grammar, spelling, etc.

Working hours: 8:00 AM - 5:00 PM

Skills:

• Bachelor's degree or a minimum of 5 years of administrative experience with at least 2 years as an Office Administrator.
• Management and interpersonal skills to build relationships with colleagues, manage conflict and foster a positive office environment.
• Experience with supervising staff, delegating tasks, and providing training and mentorship as well as working collaboratively with all team members.
• Written and verbal communications skills to interact with employees, clients, and vendors effectively.
• Time management skills to efficiently manage office projects, deadlines, and task management systems.

Education:

High School

Experience:

4-7 years

Qualifications:

• Strong organizational skills, acutely detail orientated, and able to manage multiple projects simultaneously.
• Strong prioritization skills to maintain an organized office environment and smooth office operations.
• Exceptional attention to detail ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Advanced computer skills including experience in PC and Mac environments; database experience extremely helpful, with knowledge of Excel.

Benefits include:

• Paid time off intended as sick leave upon hiring.
• Additional paid time off begins accruing after completion of three months of probationary

employment.

• Paid Federal holidays.

If this sounds like the opportunity you've been waiting for, apply online or email a resume to brooksmiller@spherion.com today!

Apply with resume TODAY to be considered for this exciting career opportunity!

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

key responsibilities

Ideal employee will be able to - Serve as the primary contact for all outside vendors such as IT, phone systems, company insurance, etc.; oversee contracts and manage deadlines related to these.- Serve as the initial point of contact for employees regarding HR including paid time off, IRA contributions; facilitate onboarding for new staff and provide necessary training and supervision.- Supervise two administrative team members.- Assist team in streamlining and managing the communication, workflow, and completion of various tasks.- Review current office procedures and develop, improve, streamline and oversee changes where needed.- Utilize current database and spreadsheets to ensure tasks are tracked, on time and communication is clear.- Track personal billable hours; supervise monthly client billing process for company; review billing entries on a weekly basis for grammar, spelling, etc.

experience

4-7 years

skills

• Bachelor's degree or a minimum of 5 years of administrative experience with at least 2 years as an Office Administrator.--Management and interpersonal skills to build relationships with colleagues, manage conflict and foster a positive office environment.--Experience with supervising staff, delegating tasks, and providing training and mentorship as well as working collaboratively with all team members.--Written and verbal communications skills to interact with employees, clients, and vendors effectively.--Time management skills to efficiently manage office projects, deadlines, and task management systems.

qualifications

• Strong organizational skills, acutely detail orientated, and able to manage multiple projects simultaneously.- Strong prioritization skills to maintain an organized office environment and smooth office operations.- Exceptional attention to detail ensuring accuracy in documentation, financial transactions, and other administrative tasks.- Advanced computer skills including experience in PC and Mac environments; database experience extremely helpful, with knowledge of Excel.

education

High School

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