City of New York

Company DescriptionJob Description

Open to candidates who are permanent in the civil service title of Administrative Contract Specialist, NON-MGRL Former M1/M2-1009A; Administrative Procurement Analyst, NON-MGRL Former M1/M2-1009A or an Administrative Staff Analyst**, NON-MGRL Former M1/M2-1009A

• Due to active promotional list, only internal DOHMH employees may be considered for Administrative Staff Analyst.

The Finance Division at DOHMH has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet DOHMH's public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Coordinate and collaborate with all internal and external stakeholders involved in the development of HHS procurements.
• Supervise staff and direct the HHS competitive procurement process, including supervision of: the Concept Report process; the writing and issuance of solicitations; pre-proposal conferences; issuance of addenda; receipt of proposals; determinations of responsiveness; proposal evaluations; BAFOs and clarifications; and the appropriate application of the Basis of Award to recommend contractors.
• Ensure the timely processing of the solicitation process to ensure that HHS contracts are registered on time.
• Ensure that all relevant rules and laws are followed when developing HHS competitive procurements, and that solicitation documents contain the most current language related to pertinent requirements.
• Direct staff consisting of solicitation writers responsible for duties related to the development and issuance of competitive solicitations, as well as the proposal evaluation and vendor selection process. Provide training and quality assurance to staff to ensure that work is performed correctly. Coach staff to continuously enhance their professional development.
• If needed, coordinate the processing of contracts for vendors selected from competitive solicitations.
• Advise agency staff on appropriate procurement methods and the applicability of all relevant rules and laws.
• Attend meetings internally and externally with officials at all levels of responsibility. Participate in negotiations with vendors.
• Participate in special projects as needed to support the agency's procurement capacity.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement.

o a tax-deferred savings program and

o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Preferred Skills:

Experience managing competitive procurements for a government agency

Experience writing specifications or scopes of work (SOWs) for competitive procurements or contracts

Experience using the PASSPort system Superior writing skills.

Ability to manage a wide range of projects in a fast-paced environment.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

ADMINISTRATIVE CONTRACT SPECIA - 1009A

Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or

2. A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or

3. A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.