UC Health

Staffing Coordinator, Part-time, Day Shift

UC Health is hiring a part-time Staffing Coordinator for the UC Medical Center.

The Staffing Coordinator is entrusted with the responsibility of overseeing and managing staffing needs across all inpatient care units. This includes coordinating resources, allocating available staff, and communicating with relevant departments to ensure appropriate staffing levels. The staffing coordinator will ensure timely documentation of staffing changes into the electronic scheduling system, including accurately recording same-day staff absences. The role requires proactive collaboration with nursing leadership to maintain operational efficiency.

About University of Cincinnati Medical Center

As part of the Clifton Campus of UC Health, Greater Cincinnati’s academic health system, University of Cincinnati Medical Center has served Greater Cincinnati and Northern Kentucky for nearly 200 years. Each year, hundreds of thousands of patients receive care from our world-renowned clinicians and care team. Our experts utilize the most advanced medical knowledge and technology available, providing a level of specialty and subspecialty medical care that is not available anywhere else in Greater Cincinnati. UC Medical Center is also home to medical breakthroughs- our physician experts conduct basic, translational and clinical research, leading to new therapies and care protocols, and connecting patients to the latest and most advanced treatments. UC Medical Center houses Greater Cincinnati’s only Level I adult trauma center, which includes the right mix of specialist and medical resources available at a moment’s notice for a wide variety of the most complex medical conditions and injuries.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors. UC Health is committed to providing an inclusive, equitable and diverse place of employment.

1. Lead Scheduling Operations and Resource Allocation (35%)
   • Oversee and maintain the electronic scheduling system, ensuring it accurately represents shift staffing.
   • Delegate tasks related to shift coverage, including float pool assignments and agency placements following contractual agreements.
   • Ensure timely reporting of staffing changes, overtime, and cancellations.
   • Communicate and coordinate staffing updates relating to same-day absences, such as entering pay codes in the electronic schedule/payroll system.
2. Collaborate with Charge Nurses and Leadership (25%)
   • Communicate with charge nurses to validate staffing schedules.
   • Analyze census and collaborate with nursing leadership to ascertain acuity data to determine additional staffing needs and recommend actions.
   • Records all same-day absences timely and reports changes to appropriate nursing leaders.
   • Maintains accurate log of patients requiring patient monitors
3. Direct Staff Assignments and Adjustments (25%)
   • Strategically assign float, overtime, and agency staff in an equitable manner, while adhering to contract guidelines.
   • Allocate patient monitors to meet the specific needs of each unit and strategically deploy resources to address shortages when patient monitor coverage is insufficient.
   • Work closely with nursing supervisors to balance staffing needs across units.
   • Lead the process of staff cancellation as necessary, ensuring timely notifications.
4. Maintain Staffing Resource Readiness (15%)
   • Responsible for evaluating reported staffing gaps, determining if the gaps require coverage, and identifying appropriate resources to fill those needs
   • Conduct efforts to identify gaps and promptly address coverage needs.

TEAM LEADERSHIP RESPONSIBILITIES

• Serve as the key point of contact for unit staffing needs, ensuring alignment with department goals.
• Provide guidance and direction to staff on scheduling matters, fostering teamwork and accountability.
• Lead with professionalism, addressing concerns, conflicts, and operational challenges effectively.
• Maintain a high level of communication with leadership teams and staff to promote a collaborative work environment.
• Assist leadership in developing and improving staffing processes for long-term success.
• Education: High School Diploma or GED
• Experience: 2-3 years of experience in medical setting or customer service field preferred.
• Required Skills and Knowledge:

Knowledge of discharge planning and home health care preferred. Strong customer satisfaction skills.

Ability to effectively communicate with the health care team.

Effective written and verbal communication skills required for establishing and maintaining relationships. Ability to interpret medical data as documented. Strong organizational skills to manage multiple, complex activities with tight deadlines, establish priorities and manage time effectively. Effective conflict resolution and negotiation skills.

Knowledge and training in multiple computer systems required to perform position responsibilities (i.e. EPIC, API, ECIN, Microsoft Office, etc.).

Maintains excellent customer service attitude.

Join our team to BE UC Health. Be Extraordinary. Be Supported. Be Hope. Apply Today!

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, Daniel Drake Center for Post-Acute Care, Bridgeway Pointe Assisted Living, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.