Rubin Brown

Founded in 1952, RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms. The RubinBrown name and reputation are synonymous with experience, integrity and value.

RubinBrown redefines the full-service experience by combining technical and industry expertise with a commitment to personal and high-level relationships.

https://www.rubinbrown.com/

We are looking for an Operations & Client Service Coordinator that will support the workflow, engagement management & scheduling coordination with our internal team members and external clients of the firm.

This position is expected to be a liaison between our staff and external clients with our management group. This role will assist in keeping the Entrepreneurial Services Group (ESG) focused, organized, and on track to provide excellent client service to our team and our clients. This individual will have strong business acumen, client/customer focus and interpersonal skills.

Operations & Client Service Coordinator Responsibilities:

• Coordinate and manage client engagement schedules utilizing scheduling software and tools for 60+ staff across our office locations.
• Collaborate with key stakeholders and team members to assist with managing resources and meeting client service expectations
• Manage scheduling meetings with managers & partners on an as-needed basis
• Collaborate with clients to collect information, documents, and deliverables as needed to support engagement processes.
• Monitor workflow timelines and communicate with clients and internal team to provide updates.
• Assist with administrative tasks, including document preparation, data entry, and digital file management.

Operations & Client Service Coordinator Qualifications:

• Bachelor’s Degree
• 2+ years of experience in scheduling, client service, or administrative roles, preferably within a public accounting firm or professional services environment.
• 2 years of advanced Microsoft Office skills
• 2 years of client-service experience

Operations & Client Service Coordinator Desired Skills:

• Excellent written and verbal communication
• Exceptional organizational and time management skills, with the ability to work independently
• Exceptional organizational and time management skills.
• Strong interpersonal and client communication skills.
• Proficiency in scheduling software and Microsoft Office Suite (Outlook, Excel, Word).
• Ability to work independently and collaboratively in a team-oriented environment.

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled