U.S. Department of Defense

Summary

About the Position: This position is located at Naval Medical Center in Portsmouth, Virginia.

This is a Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD to recruit and appoint qualified candidates to positions in the competitive service.

Cut-Off: Applications will be reviewed and referred for selection at periodic cut-off dates, specifically the 1st each of month.

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Duties

• Translating diagnostic and procedural phrases from the medical record into coded form.
• Interaction with the healthcare provider to ensure that the terms have been translated correctly.
• Use current International Classification of Diseases, Clinical Modification (ICD-CM), Current Procedural Terminology (CPT), the Center for Medicare and Medicaid Services (CMS) Healthcare Common Procedure Coding System (HCPCS) for coding.
• Code disease and injury diagnoses, acuity of care, and procedures in a wide range of professional services settings and specialties.
• Determine the primary diagnosis using the industry standard definition of the condition that occasioned the visit.
• Evaluate the order of diagnoses and procedures to provide maximum reflection of resource consumption for reimbursement.
• Assign ICD-CM code for each diagnosis addressed during the outpatient visit and for chronic diagnoses that may complicate the current episode of care.
• Use Current Procedural Terminology classification system for coding Clinical procedures.

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Requirements

Conditions of Employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
• This position has mandatory seasonal Influenza vaccination requirements and is subject to annual seasonal Influenza vaccinations unless otherwise exempted for medical or religious reasons (documentation of exemption must be provided upon hire).
• Immunization screening is required. Hepatitis B immunization is required for all positions with direct patient contact. Applicants may be required to show proof of other immunizations depending on the type of position.
• This position requires the incumbent to have Tuberculosis testing.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-04 Grade-Level:

General Experience: One year of general experience. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled, such as: 1) Working knowledge of anatomy and physiology, major disease process, diagnoses, surgical procedures, tests, and pharmacology; AND 2) Assigning International Classification of Diseases, Clinical Modification (ICD-CM), Current Procedural Terminology (CPT) to diagnosis, procedures, and services; work may be reviewed.

OR

Education: Two years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

GS-5 Grade-Level:

Specialized Experience: One year of specialized experience which includes: 1) Working knowledge of anatomy and physiology, major disease process, diagnoses, surgical procedures, tests, and pharmacology; 2) Assigning International Classification of Diseases, Clinical Modification (ICD-CM) to diagnosis, and Current Procedural Terminology (CPT) to each procedure performed in an inpatient or/and outpatient clinic setting; AND 3) Reviewing medical records for completeness.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

GS-6 Grade-Level:

Specialized Experience: One year of specialized experience which includes: 1) Working knowledge of anatomy and physiology, major disease process, diagnoses, surgical procedures, tests, and pharmacology; 2) Coding of medical records using International Classification of Diseases, Clinical Modification (ICD-CM), Current Procedural Terminology (CPT), the Center for Medicare and Medicaid Services (CMS) Healthcare Common Procedure Coding System (HCPCS); AND 3) Auditing medical records to assure they contain appropriate documentation to support the principal diagnosis, principal procedures, qualifying complications and co-morbid conditions used for the coding assignment.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One year trial/probationary period may be required.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• Recruitment or relocation incentives MAY be authorized for highly qualified candidates.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Management may select at any of the grade levels announced. Duties described reflect the full performance GS-06 level. Duties will be performed in a developmental capacity under close supervision. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.

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• Benefits
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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement.

Cut-Off: Applications will be reviewed and referred for selection at periodic cut-off dates, specifically the 1st each of month.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Veterans and Military Spouses will be considered along with all other candidates.

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How to Apply

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on 10/20/2025to receive consideration.

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/12724163).
• Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
• It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
• Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.

To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/

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Agency contact information

Army Applicant Help Desk

Website

https://portal.chra.army.mil/hr_public?id=app_inq

Address

JT-DHA-DD83DY DHA TIDEWATER MARKET

DO NOT MAIL

Various Locations, VA 00000

US

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

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