University at Buffalo

Fiscal Year 2024-2025 Position Title Graduate Program Staff Assistant Classification Title Staff Assistant Department Exercise and Nutrition Sciences Posting Number P250093 Posting Link https://www.ubjobs.buffalo.edu/postings/56664 Employer State Position Type Professional Appointment Term Term Salary Grade SL2 Position Summary

The Department of Exercise and Nutrition Sciences (ENS) in the School of Public Health and Health Professions (SPHHP) is seeking a Graduate Program Staff Assistant. This position will provide support to faculty and students by working closely with the graduate program and clinical directors as well as other administrative staff. The Staff Assistant should be a self-directed professional who serves as a strategic partner to the program and clinical directors by performing responsibilities aimed at maximizing the effectiveness of the directors and the operations of the programs.

Key Responsibilities:

• Document management including collecting documents from students to establish eligibility for clinical assignment as well as organizing and submitting paperwork for accreditation, program activities, and events.
• Process and maintain affiliation agreements for student clinical placements.
• Assist with student enrollment processes including transcript review and ensuring that all requirements are met including domestic and international student paperwork requirements.
• Coordinate virtual webinars and in-person open houses to deliver more information about the programs and answer any questions that prospective students may have.
• Track, analyze and report student and program data to support accreditation, evaluation and planning.
• Work closely with other department administrators to coordinate day-to-day tasks and larger projects such as financial planning and cross-program events.
• Develop and manage social media and marketing strategies to promote the program, enhance recruitment efforts and engage alumni/prospective students.
• Work with the Assistant Director of Graduate Studies to review applications and schedule interviews for prospective students.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associate degree with 2 years of experience or bachelor’s degree
• Demonstrated general skills required include being adaptable, organized, proactive, having excellent judgment, quantitative ability.
• Strong technology skills including effective utilization of Microsoft 365 (Word, Excel, PowerPoint and Outlook) and efficient file sharing techniques.
• Skills in spreadsheet development, communication (listening, written, and oral), customer service, problem-solving, and effectively performing as part of a team.

Preferred Qualifications

• Master’s degree with experience in a similar professional role providing administrative or educational support in an academic or similar institution.
• Strong administrative and communication skills; excellent written and verbal skills.
• Advanced computer skills for word processing and data management; experience with university business systems (HUB and SLATE) is preferred.

Physical Demands Salary Range $50,000 - $56,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus South Campus Posting Alerts Special Instructions Summary Additional Information Is a background check required for this posting? No Background Check Notification Contact's Name Benjamin Stich Contact's Pronouns Contact's Title Department Resource Manager Contact's Email bstich@buffalo.edu Contact's Phone 716-829-2048 Posted 04/11/2025 Deadline for Internal Applicants 04/25/2025 Deadline for External Applicants Open Until Filled Date to be filled Number of References Required 3 Reference Cutoff Date Instructions to Applicant