Capital Health

Work Shift:

Day (United States of America)

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Position Overview:

SUMMARY (Basic Purpose of the Job)

Performs secretarial tasks for multiple professionals and managers in the department to support department operations. Provides clerical support to facilitate smooth operation of the department.

MINIMUM REQUIREMENTS

Education: High school diploma or GED.

Experience: Two years of clerical, secretarial, office, or administrative experience.

Other Credentials:

Knowledge and Skills: Has excellent organizational skills.

Special Training: Proficiency in Microsoft Office (Word, Excel).

Mental, Behavioral and Emotional Abilities: Possesses a friendly demeanor.

Usual Work Day:8 Hours

Reporting Relationships

Does this position formally supervise employees? No

If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.

ESSENTIAL FUNCTIONS

• Types letters, memoranda, reports, contracts, forms, documents and other materials as needed from drafts or standard formats using basic features of MS Word. Proofreads and corrects completed work.
• Prepares large mailing projects using merge functions to create labels, collates materials, and prepares envelopes for timely mailing.
• Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner. Maintains confidentiality of information.
• Enters accrual data into spreadsheets or existing databases. Runs and distributes routine reports on a timely basis. Maintains lists and logs.
• Sorts and distributes department mail as it arrives.
• Maintains, monitors, and orders office supplies, letterhead, and envelopes to maintain adequate supplies for anticipated special projects.
• Schedules conference rooms and coordinates meeting arrangements in a timely manner.
• Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes, contacts travel agent to make travel arrangements as needed.
• Serves as first point of contact for visitors and callers to the department or facility.
• Answers and screens telephone calls and takes accurate messages.
• Responds to inquiries from callers and visitors or refers to department staff.
• Greets and announces visitors and notifies appropriate staff member. Distributes passes as required by department or operating unit policy.
• Performs other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include: Sitting , Standing , Walking , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Keyboard use/repetitive motion

Occasional physical demands include: Climbing (e.g., stairs or ladders) , Carry objects , Squat/kneel/crawl , Wrist position deviation , Pinching/fine motor activities , Taste or Smell

Continuous physical demands include: Talk or Hear

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Minimal Depth Perception, Accurate Hearing

Anticipated Occupational Exposure Risks Include the following: Airborne Communicable Disease , Dust/Particulate Matter

Offers are contingent upon successful completion of our onboarding process and pre-employment physical. Capital Health will require all applicants to have an annual flu vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

"Company will never ask candidates for social security numbers or date of birth during application phase. If you are asked for this information online, you may be a target for identity theft."