Recruitment/Posting Title Accounting Manager II
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department Research Financial Services
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Accounting Manager II for the Research Financial Services. The Office for Research’s mission is to support the research, scholarship, and creative endeavors of all Rutgers faculty. The Office accomplishes its mission by convening with academic and research leaders, providing integrated, user-focused resources, services, and tools, and partnering with faculty.
Among the key duties of this position are the following:
- Manages the post-award administration for assigned grants, contracts, and other restricted funds and to assist and be the deputy for his/her Senior Manager, Accounting and Financial Reporting on a day-to-day basis.
- Supervises professional level accountants in Research Financial Services (RFS), reviewing, and setting up awards in the University’s General Ledger and other required databases and systems, reviewing and approving accounting transactions for compliance and ensuring financial reports and invoices are submitted to external sponsoring agencies in accordance with the terms of those agreements.
- Reviews new awards within assigned area to determine provisions and requirements, prepares necessary documents to establish awards on University’s accounting systems and databases.
- Assigns account numbers, budget review and input, F&A and Fringe Benefit cost rate initialization, cost-sharing review and inputting all required award information in the RFS databases.
- Supervises the preparation of and accuracy of all financial and other administrative reports required for assigned area to ensure established deadlines are met.
- Manages the status of all assigned awards to determine which require analyses, interpretation, reporting, agency or departmental interaction and/or invoicing.
- Reviews the finalization of all awards which are ending to determine the final allowable costs in support of the University’s claim.
- Directs staff in adhering to governing regulations, policies and cost principles and day-to-day oversight and monitoring.
- Coaches and develops direct reports on relationship management and conflict resolution both within the department and externally across the university.
- Provides formal and informal training and creates opportunities for direct reports to develop skills to advance and perform at the highest levels.
- Escalates performance issues, drafts necessary documentation and coordinates with AD and HR when necessary.
- Presents relevant updates in monthly brown bag meetings, post-award training sessions, and/or Research Administrators Information Network (RAIN) meetings.
- Maintains knowledge on guidelines and best practice trends for post-award administration.
- Attends both internal and external training on management, leadership and other topics related to research administration. Conference attendance may also be required.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 07
Position Salary
Annual Minimum Salary 91297.00
Annual Mid Range Salary 115559.00
Annual Maximum Salary 139821.00
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Minimum Education and Experience
- Bachelor’s Degree with a major in accounting or related field with a concentration in accounting/finance or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices.
- Five or more years of grant and contract accounting required, preferably in college/university or non-profit organization.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- A thorough understanding of the governing post-award sponsored program administration regulations including cost-accounting standards.
- Advanced skills in Microsoft Office Excel.
- Must possess excellent written, verbal, organizational and analytic skills and the ability to both lead and function in a team environment.
- Must be able to understand and apply the information pertaining to grant & contract documents, University, agency policies and other governing regulations.
- Must be able to handle multiple tasks and special assignments in a professional manner.
- Must be capable of working with a diverse population of clients.
Preferred Qualifications
- Master’s Degree (MBA, MRA, M Ed, etc.).
- Research or grants education and/or certification (CRA/CFRA, CPA, Rutgers S.P.A.C.E. Certification).
- Knowledge of Rutgers University systems, policies and procedures.
- Three years of supervisory experience in a union environment.
- Knowledge of Rutgers University systems, policies, and procedures pertaining to sponsored program accounting.
Equipment Utilized
- The incumbent will use Microsoft Office Suite products, fully utilize available tools for sponsored programs such as the University’s financial data warehouse, Oracle, and the department’s Grant SPAN databases to develop reports, extract and analyze large sets of financial data and other related information and well as a myriad of sponsor-specific online systems to file various financial reports and invoices.
Physical Demands and Work Environment
Special Conditions
Posting Number 25ST0791
Posting Open Date 04/11/2025
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details
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