Department
LATINO STUDIES (BL-LATS-IUBLA)
Department Information
The Administrative Services and Programs Manager is a shared services role between 4 departments and programs. These include the Department of American Studies (AMST), the Latino Studies Program (LATS), Native American and Indigenous Studies Program (NAIS), and Asian American Studies Program (AAST).
Job Summary
Department-Specific Responsibilities
- Serves as administrative services and program manager, office manager, and assistant to the Chairs for the Departments of American Studies (AMST), Asian American Studies (AAST), Latino Studies (LATS), and Native American and Indigenous Studies (NAIS).
- Latino Studies, as a stand-alone program outside of American Studies, will require that the position pay particular attention to programming and budgeting for this unit during the 2025-2026 AY.
- Serves as the public face of the Latino Studies Program at its main office and at recruiting events.
- Manages all departments/programs; handles administrative and enrollment activities at undergraduate levels; plans and coordinates faculty travel and events for all units; and includes faculty personnel assistance.
- Establishes, interprets, and modifies departmental policies and operating procedures. Provides transaction processing and other financial administrative support as dictated by departmental needs and under the direction of the Fiscal Officer.
- Assists in implementing initiatives. Represents the department at various meetings.
- Understand the Chairpersons' goals and the mission of the departments/programs; implement chairs' goals. Advise and assist the Chairs with University, College and Departmental policies and procedures and assure that appropriate procedures are followed.
General Responsibilities
- Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
- Monitors progress and maintains all necessary data bases.
- Actively recruits program participants and researches new venues and methods of recruitment.
- May provide guidance to support and temporary staff and coordinates workflow for the program.
- Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports.
- Administers program budgets.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
WORK EXPERIENCE
Preferred
SKILLS
Required
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrates time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic environment
- Seeks to acquire knowledge in area of specialty
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$50,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: General Administration
Job Family: Program Management
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
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