Continuity Global Solutions

The Project Administrator will play a key role in ensuring the smooth operation of various business functions across departments. You will work directly with company employees, clients, and external stakeholders, ensuring seamless communication and administrative support to keep projects and business operations running efficiently.

Key Responsibilities:

• Act as the first point of contact for visitors, clients, and customers, greeting them and handling inquiries in a professional and friendly manner.
• Manage incoming and outgoing communications, including phone calls, emails, and post, ensuring all correspondence is directed to the appropriate parties.
• Coordinate and schedule meetings, appointments, and events for company staff, including arranging catering and refreshments for corporate events.
• Maintain accurate and organized records, including personnel files, legal databases, and other essential business records. Perform bookkeeping tasks as required.
• Ensure that company records and documents are properly maintained, filed, and easily accessible, both physically and digitally.
• Oversee the operation and basic troubleshooting of office equipment, including printers, copiers, and computers, ensuring everything is functioning properly for staff.
• Utilize Microsoft Office Suite (Word, Excel, Access, PowerPoint) to prepare reports, presentations, and data entry tasks efficiently.
• Work closely with internal teams, clients, and external vendors to ensure the timely completion of tasks and projects, providing administrative support as needed.

Requirements

Required Skills & Qualifications:

• Experience in an administrative or office support role, preferably within a project or operations environment.
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities with attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal skills and the ability to work effectively with all levels of staff and external stakeholders.
• Basic troubleshooting knowledge of office equipment (printers, computers, etc.).
• Strong problem-solving skills and the ability to think on your feet.