The University of New Mexico

Position Summary

The College of Education and Human Sciences (COEHS) invites applicants for its Administrative Assistant 3 position. This position supports the COEHS Office of the Dean with activities specific to alumni engagement, donor relations, event planning, and college initiatives and projects. The position requires strong communication and organizational skills, attention to detail, and ability to manage multiple tasks and projects with professionalism and a positive attitude.

The Administrative Assistant 3 will complete a broad range of duties including, but not limited to: coordinate meetings, special events, and college functions. Serves as a liaison with alumni, donors and external stakeholders. Compose administrative correspondence; complete purchasing and travel; update and maintain records and databases. Provide general administrative and clerical support. 

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor’s Degree.
• Professional experience in administrative support in a higher education setting.
• Professional experience planning, scheduling, and coordinating calendars, meetings, and events.
• Professional experience creating correspondence and reports and recording meeting minutes.
• Professional experience in alumni and/or donor relations.
• Experience with UNM fiscal and purchasing processes and systems.

Pay Hourly: $17.39 - $22.37 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please include cover letter, resume/UNMJobs application, and three Professional references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.