Rutgers University

Recruitment/Posting Title Administrative Coordinator

Job Category Staff & Executive - Administrative & Support

Department Housing & Residence Life - Nwk

Overview 

Posting Summary 

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Coordinator. Reporting to the Associate Director of Residence Life Administration & Operations, the Administrative Coordinator (AC) is a critical member of the office, supporting the Associate Dean, Directors and other central office staff to fulfill their mission of providing excellent service to the community of Rutgers University-Newark. The AC provides the day-to-day administrative support to the Offices of Community Standards & Student Development and Residence Life.

This position will be responsible for and not limited to the following:

• Coordination and implementation of the calendar
• Coordination of various meetings for a variety of stakeholders
• Shopper for purchasing system
• Reserving rooms; ordering catering; coordinating transportation and travel
• Maintaining office technology; coordination of all front desk functions, and general administrative support
• The AC is expected to perform professional work that requires the basic application and use of concepts and terminology used in both CSSD and Res Life in a manner consistent with a basic understanding of their visions and missions
• This position requires patience, professionalism, and ability to work well in a very busy office that provides a large volume of high-quality services.
• Some evening/weekend hours

Position Status Full Time

Hours Per Week 

Daily Work Shift 

Work Arrangement 

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.

FLSA Nonexempt

Grade 04

Position Salary 

Annual Minimum Salary 57356.00

Annual Mid Range Salary 71372.00

Annual Maximum Salary 85388.00

Standard Hours 37.50

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Benefits 

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit 

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience 

• Requires a bachelor’s degree in a related field or an equivalent combination of education and/or experience
• Also requires a minimum of two years relevant experience in a administrative function, good communication skills, and computer literacy

Certifications/Licenses

• Required Knowledge, Skills, and Abilities
• Strong customer service skills and experience working with diverse populations
• Background in college student development and/or knowledge of college student development theories/philosophies
• Preferred Qualifications
• Prior experience assisting executive level position
• Prior experience in a university setting

Equipment Utilized 

• Microsoft Office Suite (Outlook, Microsoft Word, Excel, PowerPoint and Publisher)
• Photocopy/Scanner/Fax/Printing Machine. Multi-Line Telephone. Internet.

Physical Demands and Work Environment 

• Office environment

Special Conditions

Posting Number 25ST0572

Posting Open Date 03/26/2025

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

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