Position Title
Event Services Event Scheduler
Employee Type
Regular
Office/Department
Event Services Evergreen
Work Environment
Loyola University Maryland Main Campus
Job Type
Full time
Benefits at Loyola
https://www.loyola.edu/department/hr/benefits/
Compensation Range
$19.36 - $24.21
Anticipated Start Date
01/21/2025
If Temporary or Visiting, Estimated End Date
Position Duties
The incumbent is responsible for the scheduling of any requests for space outside of academic courses on the Evergreen Campus and coordinating any special room set-up or technology needs. Responsibilities also include daily monitoring of the operations schedule to ensure the day�s scheduled events occur without incident, and overseeing student office assistants. This position requires great flexibility. The assigned hours are 8:30 am- 5:00pm Monday through Friday with weekend, holiday, and weekday adjustments as part of normal weekly operating procedures. Although primary responsibilities of this position are noted for the Evergreen Campus, this position may be assigned to perform these job responsibilities at any of the University Campus locations without prior notice. These services provide support not only to all University constituencies but include Loyola�s external community thus generating a high degree of visibility for the institution.
Maintain the University Master Calendar of events utilizing a computerized reservation system. Process over 15,000 annual facility reservation requests to include coordination of support departments and dissemination of information annually to event sponsors and University users. Generate reservation confirmations and weekly event schedule. Develop and maintain thorough knowledge of all campus facilities in regard to location, space requirements, capacities, multi-media equipment, etc. Serve as liaison between “priority use” departments such as Records, Fine Arts, Athletics, etc. and Event Services.
Serve as initial planning contact with event sponsors regarding room set-ups, technical support, catering needs, etc. Disseminate all relevant information to support departments (i.e. Catering, Facilities Operations, Public Safety, etc.).
Coordinate, manage, and host the weekly Events Meeting to involve appropriate support departments such as Event Services staff, Public Safety, Technology Services, Environmental Services, Athletics, Recreational Sports, and Catering.
Hire, train, and supervise student Office Assistants. Coordinate students’ class and exam schedules for efficient office support.
Education Required
High school diploma or GED
Education Preferred
Bachelor's degree
Work Experience
1- 3 years relevant experience
Required Knowledge, Skills and Abilities
One to three years' experience in a high-level administrative capacity or equivalent experience.
Must have experience with personal computers and Reservation Software System; previous experience with CollegeNET Series25 preferred.
Must be Microsoft Office proficient.
Ability to work in a fast-paced environment while successfully managing multiple priorities.
Capability to work both independently and part of a team with minimal direct supervision.
Excellent organizational skills with attention to detail emphasized.
Ability to exercise tact and diplomacy when dealing with all members of the University community and any individuals inquiring about or attending events on campus.
Must have the ability to problem solve, set priorities, and work with frequent interruptions.
Must have a high level of customer service and be service oriented.
Must be able to communicate effectively both written and verbal.
Must be poised, tactful, and discrete when necessary.
Flexibility to work weekends, evenings and holidays as required.
Ability to support the mission and values of a Catholic Jesuit education, as well as University goals for institutional diversity.
Physical/Environmental Demands
Office environment/no specific or unusual physical or environmental demands.
Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.
University Description
Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola’s beautiful, historic Evergreen campus is located in Baltimore. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.
Diversity Statement
Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.
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