YMCA of Greater Seattle

Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

The Billing Specialist II works with the Billing Team, Billing Manager, and Assistant Controller to facilitate effective financial management of the YMCA’s government grants. This position will maintain records of grant expenditures, prepare invoices, monitor billing and reporting deadlines, and serve as a liaison between the YMCA and the grantors. This role will assist with other contract management and accounting duties as needed to support the organization’s grant-funded operations. This position is a temporary position through June 27th, 2025.

What You Will Get From Working at The Y

• Membership to the YMCA of Greater Seattle
• Free access to mental health resources
• Rapidly-accruing paid time off (PTO)

Hiring Range: $25.00 - $30.00 hourly DOE

Responsibilities

• Prepare and submit accurate billing requests for government grants in compliance with grant agreement terms and conditions.
• Maintain detailed records of grant expenditures and billing documentation to support audits and reporting requirements.
• Collaborate with program managers and the accounting/finance teams to ensure accurate tracking of grant budgets and expenditures.
• Monitor grant billing and reporting deadlines to ensure timely submissions.
• Respond to inquiries from government agencies regarding billing issues or discrepancies.
• Assist in preparing financial reports related to grant funding and expenditures.
• Monitor accounts receivable aging reports and follow up on outstanding payments. Collaborate with the accounting team to reconcile discrepancies.
• Oversee expense allocations related to assigned contracts, ensuring accurate coding in compliance with grant requirements.
• Prepares contract-related post award functions, including understanding financial requirements and ensuring functions are completed in accordance with guidelines, monitoring which expenses are eligible to be billed, and which are ineligible.
• Prepare various journal entries, including journal entries with confidential payroll and labor distribution information.
• Trains new staff on grant and contract procedures.
• Other duties as assigned.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LEADERSHIP COMPETENCIES

Cause Driven Leader Level: LEADER

Values

Strengthens the Y’s culture by demonstrating the values of the Y - honesty, caring, respect, and responsibility - in every aspect of work.

Inclusion

Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.

Develop Self and Others

Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.

Quality Results

Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance and volunteerism.

Change Capacity

Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y’s mission.

Inspire Others

Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude and building strong relationships. 

COMPETENCIES

Business Acumen.

Critical Evaluation.

Relationship Management.

Ethical Practice.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a temporary, full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. This position will be needed through the end of May. Occasional evening and weekend work may be required as job duties demand. The Billing Specialist II is expected to be in-office on Wednesdays and Thursdays. This position can work remotely on Mondays, Tuesdays, and Fridays.

Qualifications

• Two or more years of experience in grant billing, financial analysis, or a similar role, preferably within the government or nonprofit sector. Experience with cost principles and allowable costs is advantageous.
• Able to conduct detail-oriented financial analysis, with a strong ability to resolve discrepancies and ensure compliance with applicable standards. 
• Demonstrated ability to prioritize tasks and manage multiple deadlines in a fast-paced environment, ensuring timely completion of projects while maintaining high-quality standards.
• Strong verbal, written communication and interpersonal skills.
• Proficient in Excel with demonstrated knowledge of Microsoft office suite.
• Must be able to learn, navigate and use multiple databases, including financial software, internal databases and spreadsheet tools, and online grantor databases.
• Ability to establish and maintain effective positive and professional relationships with staff, management, and external contacts.
• Ability to maintain a high degree of confidentiality.

PREFERRED EDUCATION AND EXPERIENCE

• BA preferred and 2 years of relevant experience; or equivalent combination of education and experience.
• Prefer knowledge of preparing monthly invoices, accounts receivables, and financial statement reconciliation.
• Knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
• NetSuite accounting software experience a plus.

The YMCA of Greater Seattle is an equal opportunity employer committed to diversity, inclusion, and equity. We are a drug & alcohol-free workplace; all job offers are contingent on results of a background check and drug screening, including screening for marijuana.

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