ASST PROCUREMENT OFFICER 

Job Number:

409625

Description

JOB ANNOUNCEMENT

Assistant Procurement Officer

Department of Procurement Services

Number of Positions: 2

(Additional vacancies possible pending budget approval)

Salary Range: $118,128 - $133,524

Applications for this position will be accepted until 11:59pm CDT on 03/27/2025

Under direction, manages, directs, and oversees a unit handling all aspects of the procurement process within a project framework, ensuring adherence to procurement policies, guidelines and regulations when acquiring various goods and services. Responsible for strategic procurement, project management, contract management, public bidding and negotiation, compliance and risk management, vendor management, financial oversight including budget tracking, cost analysis and cost saving strategies, data analytics and stakeholder management; and performs related duties as required.

ESSENTIAL DUTIES

• Assigns and monitors the work of staff responsible for developing and administering solicitations and contract documents for the purchase of goods and services (e.g., commodities, work services, professional services)
• Coordinates and enforces the city’s procurement and compliance processes for operating departments
• Assists in the development, implementation, and modification of procurement and compliance administrative policies, procedures, and programs
• Identifies and schedules project deliverables, milestones, and required activities and tasks for senior management
• Monitors and tracks progress, sets deadlines, and manages risk for compliance and procurement projects; ensuring stakeholder satisfaction and evaluating project performance
• Monitors and analyzes statistical reports related to performance metrics for procurement
• Monitors and oversees awarded contracts and contract modifications and amendments to ensure compliance with procurement policies, guidelines, and regulations
• Establishes and implements management controls to increase the efficiency and effectiveness of procurement and compliance administrative activities
• Reviews and approves contract documents (e.g., draft documents, addendums, technical specifications) for accuracy and consistency with requisitions
• Provides technical assistance and recommendations to internal and external staff prior to finalizing contract packages and various documents (e.g., vendor letters, selection letters, bid rejection letters) for approval
• Reviews and responds to sensitive inquiries and complaints from community organizations, public, and private organizations and the general public regarding procurement activities
• Represents the department at various conferences, forums, and meetings
• Functions as a liaison with other local, state, and federal governmental agencies, contractors and/or community and business organizations
• Directs the preparation of various financial, administrative, and operational reports
• Develops goals/objectives/work standards and conducts performance evaluations of staff
• Participates in the preparation and administration of the departmental budget, as required

Additional duties may be required for this position

Location: 121 N. LaSalle St., Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30am-4:30pm

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, and Experience

• Nine (9) years of work experience in the procurement of supplies, equipment or services, of which three (3) years are in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with an Associates degree in Business Administration, Public Administration, or a directly related field, plus seven (7) years of work experience in the procurement of supplies, equipment or services, of which three (3) years are in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with a Bachelor’s degree in Business Administration, Public Administration, or a directly related field, plus five (5) years of work experience in the procurement of supplies, equipment or services, of which three (3) years are in a supervisory role related to the responsibilities of the position, OR
• Graduation from an accredited college or university with a Master’s degree in Business Administration, Public Administration, or a directly related field, plus four (4) years of work experience in the procurement of supplies, equipment or services, of which three (3) years are in a supervisory role related to the responsibilities of the position

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview and skills assessment/written exercise will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Job Posting

: Mar 12, 2025, 12:07:44 PM | 

Closing Date (Period for Applying) - External

: Mar 27, 2025, 4:59:00 AM

BU: 09 | Salary: $118,128-$133,524 

Pay Basis

:Yearly

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