University of Florida

Classification Title:

Administrative Assistant II

Job Description:

The Administrative Support Assistant II will provide support to faculty and staff located in the department of Medicinal Chemistry in the College of Pharmacy. This position requires an individual to manage many tasks, and must exercise professionalism and effective communication skills when interactive with faculty, staff and students. The individual is expected to work independently with minimal supervision and must be proactive with assignments, have attention to detail, and take ownership of their responsibilities.

Operations Support:

• Maintain calendar, schedule appointments/meetings for MC Chair/CNPD3 director
• Answer/make phone calls
• Assist in developing and monitoring annual operating budgets and expenses
• Work with SSC HR for new hire/employee/volunteer setup
• Work with SSC regarding travel and research budgets
• Develop and maintain professional relationships with agencies, collaborators, donors/companies
• Assist faculty with publishing needs
• Assist in tracking volunteers and research scholars
• Support as a liaison with SSC to identify needs and communicate pertinent information

Other daily operations:

• Maintain files and departmental records
• Order related activities (packing slips, assigning orders to specific accounts, etc.)
• Package receipt and preparation for pick up (FedEx, Fisher, etc.)
• Mail distribution and delivery of packages
• Departmental key management
• Assist with travel coordination seminar/visitor schedules and expense reports
• Assist with PCard reconciliation process
• Other basic/routine/simple duties as assigned

Outreach:

• Host speakers and research events (e.g., CNPD3 symposia)
• Announce seminars and other activities to UF/HSC/COP community
• Coordinate travel and itineraries for visiting scientists and guests
• Promote CNPD3/MedChem interactions with other UF/HSC Centers and departments and biotech
• Frequent updating of Med Chem and CNPD3 website

Serve as backup for other administrative support staff.

The University of Florida College of Pharmacy values the benefit of having a team that consists of diverse talents, skills, strengths, points of view and experiences. The college is committed to cultivating an environment where everyone is respected for their intrinsic value, and developing the next generation of clinicians and scientists who will positively impact the health of others. We’re committed to creating a working environment where everyone can be heard and recognized for their contributions. In recognition of such efforts, the College of Pharmacy is the 3-time recipient of the Insight into Diversity Health Professions Higher Education Excellence in Diversity Award.

Expected Salary:

$21.50/hour - $23/hour

Employment Benefits include:

Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience.

Preferred Qualifications:

Computer processing skills and attention to detail. 

Excel and Word experience. 

Financial management skills.

Verbal and written communication skills. 

Organizational skills.

Special Instructions to Applicants:

To be considered, you must upload your cover letter, resume, and list of three professional references. 

The University of Florida recognizes the value of telecommuting in fostering a flexible work environment; therefore, some consideration may be given to hybrid work after successful 6 month onboarding and training period.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No