City of Pasadena, CA

The City of Pasadena, Department of Public Works, Building Systems and Fleet Management Division (BSFMD) is seeking a highly motivated, results oriented individual to plan, direct, and implement the activities of the City's facilities and fleet management operations. This is a challenging, yet rewarding career opportunity for a strong, team-oriented and strategic leader who demonstrates personal organization, self-discipline, and dependability. The Public Works Administrator will provide complex administrative support to the Director of Public Works.

IDEAL CANDIDATE

The ideal candidate will be a technical expert in their field and possess recent, cutting-edge experience in the management of building systems and fleet management. A successful candidate will be energetic, self-motivated, and an excellent communicator who fosters a team environment while empowering subordinate staff.

Please note: This recruitment is open until filled, with a first review of applications scheduled for March 20, 2025. Apply now!

Essential Functions

The major responsibilities of this position are listed below. For more detailed information, please review the job description.

• Direct, manage and plan work of a division engaged in the maintenance and repair of City buildings, facilities and fleet system including housekeeping, routine, emergency and annual preventative maintenance program, maintenance renovations and repairs and maintenance and replacement of the City's fleet equipment and rolling stock.
• Select, supervise, coach, evaluate, and manage the performance of managerial, professional, technical and clerical subordinates.
• Plan maintenance renovation projects and annual work plan; develop project budgets and schedules; ensure projects comply with existing regulations, laws and ordinances.
• Develop long-range and short term building and fleet maintenance objectives.
• Oversee the maintenance, repair and alterations of City buildings, equipment and facilities. 
• Determine types of equipment to be purchased; prepare new equipment specifications and advise on acceptance of submitted bids. 
• Develop specifications for maintenance and repair services, such as security services, elevator equipment and janitorial services. 
• Administer contracts and ensure contract standards/specifications are continuously in compliance.
• Develop fleet management programs and quality control strategies to enhance fleet performance and capabilities; establish standard maintenance and repair methods; lifecycle costing, and vehicle repair/replacement schedules.
• Conduct periodic inspections of City buildings, facilities and related fixtures and equipment to identify maintenance needs.

Qualification Guidelines

COMPETENCIES

The following list represents the main core competencies needed for success in this position.

• Project Management - Ensuring that projects are on-time, on-budget, and achieve their objectives
• Leadership - Guiding and encouraging others to accomplish a common goal
• Relationship Building - Establishing rapport and maintaining mutually productive relationships
• Action & Results Focus - Initiating tasks and focusing on accomplishment
• Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness
• Critical Thinking - Analytically and logically evaluating information, propositions, and claims
• Oral & Written Communication - Engaging effectively in dialogue and writing
• Managing Performance - Ensuring superior individual and group performance

EDUCATION AND EXPERIENCE

• Bachelor's degree in public or business administration, or a closely related field AND
• Six years of progressively responsible experience in the maintenance and repair of buildings, facilities, and fleet and equipment maintenance; including three years in a supervisory/managerial capacity

DESIRABLE QUALIFICATIONS

• A graduate degree in public or business administration or closely related field
• Experience with a Computer Maintenance Management System (CMMS); particularly Lucity
• Experience in public sector and union environment is a plus

SELECTION PROCESS

The selection process will consist of an evaluation of training and experience and the most qualified candidates may be invited to participate in an oral panel interview and a department-level interview.

VACANCY INFORMATION

The current vacancy is in the Building Systems and Fleet Management Division of the Public Works Department. The resulting eligibility list from this recruitment maybe used to fill this vacancy and similar vacancies in the future. 

This position is at-will and confidential, and considered a Level 2 classification in the Non-Represented Management unit.

Special Requirements

Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record is required at the time of appointment and as a condition of continued employment.

Participate in early morning, afterhours, and weekend meetings, special events, and emergency response as required.

The City of Pasadena offers a generous benefit package. For details regarding employment benefits and provisions, please see the Salary Resolution for Non-Represented Management employees. This classification belongs to Level 2 (At-will & Confidential).

Effective January 1, 2013, new members to CalPERS or an agency with CALPERS' reciprocity will be subject to the provisions of the Public Employees’ Pension Reform Act of 2013 (PEPRA) and will receive the 2% @ 62 benefit formula.

Employees who are current members of CalPERS or an agency with CalPERS’ reciprocity, or who have less than a six month break in service between employment in a CalPERS (or reciprocal) agency and employment with the City will be enrolled in the 2.5% @ 55 benefit formula. 

All employees are required to pay the full employee contribution to CalPERS.