City of New York

Job Description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

Salary Range: $120,000-128,000

The Office of Budget Administration (OBA) provides fiscal planning and budget oversight for the Department of Social Services / Human Resources Administration and the Department of Homeless Services (the “Agency”). OBA is responsible for the preparation and negotiation of the Agency's four-year expense, revenue and capital budgets and management of the annual budget cycle (Adopted Budget, November Plan, Preliminary Budget, and Executive Budget); identification and analysis of service demand trends, policy directives, legislative changes and other mandates that impact program funding needs; and developing and implementing strategies to maximize the use of existing expense, capital and revenue budget resources. In collaboration with program areas, OBA prepares cost reduction initiatives and reviews program proposals to ensure programs operates within the budget.

The DHS Shelter and Street Programs Unit manages the budgets for DHS Shelter program serving Single Adults, Families with Children, and Adult Families, Street Homelessness, and the Program OTPS budget.

The Office of Budget Administration is recruiting to fill one (1) Administrative Staff Analyst NM-II to function as a Budget Director, Program Operations (DHS Shelter and Street Programs) who will:

• Oversee the management of budgets for all programs withing the unit.
• Manage and support staff to fulfill the responsibilities of the unit.
• Direct ongoing analyses of expenditures for the programs in the unit, identify trends, areas where under-spending or accruals are occurring, and flag problem areas alert senior staff of areas where corrective action may be needed to bring spending in line with the budgets.
• Review requests from the program areas for new capacity needs, budget adjustments, and other priority needs.
• Direct the development of efficiencies, which provide increased income/revenue or cost savings/cost avoidance for the agency.
• Advise senior management regarding DHS financial plan changes, programmatic budget adjustments and expenditure trends in response to press, audit, or other oversight agency requests for information.
• Ensure maximum use of grant funds to offset City Tax Levy costs as appropriate.
• Manage year-end surplus needs and identify/establish accruals.
• Communicate with program staff and the Office of Management and Budget.
• Ensure contracts are consistent with approved funding levels.
• Monitor actual expenditures against the budget.
• Ensuring authorized needs are funded.
• Provide summaries and detailed reports to senior leadership.
• Inform senior leadership and program areas of ongoing changes promptly.
• Draft responses to City Council requests and hearings.
• Modify the budget and financial plan to reflect new appropriations as well as cost containment and productivity savings.
• Oversee the evaluation and reporting on budgetary and financial activities and the integration of this information with other agency data.
• Oversee the interfacing with program areas to obtain statistics/data and developing reference materials to be utilized for meetings and hearings.
• Oversee the management of the overall budget structure for the program area and major plan exercises (Adopted Budget, Preliminary Budget, Executive Budget, and November Plan).
• Recommend and oversee the implementation of Corrective Action Plans to ensure efficient expenditure usage.
• Oversee the reconciliation and tracking of budget plan changes.
• Other special projects as needed.

Work Location: 4 World Trade Center, New York, NY

Hours/Schedule: 9 to 5

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.