City of New York

Job Description

• IMPORTANT NOTE** Only those serving as a permanent Procurement Analyst**

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city.

The Bureau of Environmental Compliance’s mission is the enforcement of environmental laws and regulations, which affect the health and safety of the public and environment. The Bureau of Environmental Compliance is seeking to hire a Procurement Analyst II to work out of Queens, NY. The Procurement Analyst will be responsible for performing professional work of varying degrees of difficulty. The Procurement Analyst will be responsible for the processing of all procurement related goods and services within the small purchase limits of $100,000 and small purchase POD’s of $20,000 for Environmental Compliance.

• Responsible for spending plans and monitoring expenditures on an ongoing basis to ensure that actual expenditure coincide with planned expenditures. Modifications of expense budgets.
• Provides guidance to Project Manages regarding the best procurement method to meet the projects needs complying with mandated policy and procedure.
• Review’s proposals submitted by vendors to ensure conformity to the Agency requirements.
• Coordinate the processing of all purchase orders, Requisitions, Storehouse orders and credit card purchases.
• Enters and retrieves data from FMS, DMSS, Passport and CRM databases and obtains information relating to the needs of the Bureau.
• Responsible for the processing of all payments for the Bureau.
• Working closely with staff within Management Services & Budget and the other Directorates to advise operational staff on procurement requirements and methods.
• Following established procedures to process orders in compliance with all NYC Procurement Policy Board (PPB) Rules and in accordance with Comptroller’s Directives
• Processing orders utilizing the Competitive Bid, Sole Source, Preferred Source and Non-Competitive Small Procurement processes
• Processing the Receiving Reports associated with the above procurement methods.
• Preparing orders in a timely and accurate manner in accordance with requirements and submit them to the Agency’s Office of Procurement Management (OPM).

PROCUREMENT ANALYST - 12158

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or

2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or

3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or

4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

SPECIAL NOTES:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.