City of New York

Job Description

APPLICANTS MUST BE PERMANENT IN THE ASSOCIATE PROJECT MANAGER CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

The Department of Homeless Services (DHS) is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing. DHS is responsible for management of over 200 facilities, which mainly are individual, and family shelters used as overnight residences for over 38,000 adults and children. DHS’s portfolio covers approximately 4M square feet.

The Facilities and Logistics Division (F&L) is responsible for monitoring DHS shelters as it relates to the maintenance of building systems. Within the Facilities & Logistics Division is Facilities Operations’ Contract Tracking Unit (CTU), responsible for managing the lifecycle of service contracts that support facility operations. CTU procures an array of services that support the maintenance and repair of DHS Adult and Family shelter sites as well as Administrative Offices. The type of contract services CTU procures are, but not limited to heating, HVAC, plumbing, refrigeration, elevator, painting, air monitoring, lead abatement, snow removal and fire safety. These services ensure that DHS can provide a clean and safe environment for its clients and staff.

The Department of Homeless Services (DHS) is recruiting one (1) Associate Project Manager Level I to function as a Contract Project Manager:

• Manage various maintenance and repair contracts as needed, review invoices and ensure payments are in accordance with contract specifications and applicable to federal, state, city guidelines.
• Review contract proposals and performance reports to ensure compliance with the agency's requirements, and federal/state/city guidelines.
• Oversee and approve contractor submittals of materials and procedures to perform work. Provide direction and oversee work being performed by contractors / sub-contractors / vendors.
• Prepare responses to contract inquiries made by OMB, MOCS, Comptroller’s Office, ACCO’s Office and other entities.
• Make recommendations concerning the awarding of contracts, provision of additional funding or defunding of contracted services.
• Monitor MOCS Annual Plan Tracking report to ensure timely contract registrations.
• Collaborate with Trades and Capital Units to plan and initiate new contracts.
• Prepare and review specifications for various maintenance & repair expense contracts for solicitation.
• Evaluates prospective contractors' budgetary proposals and financial reports.
• Work with the Facilities & Logistics Procurement unit to project and establish project cost on various projects.
• Review EAM database for project cost and advise on replacement vs repairs on items.
• Make regular summary reports to higher management on contract performance, including a final report at contract closure.
• Prepare and submit mandated contract performance reports to the ACCO’s Office.

Hours/Schedule: Monday – Friday 8am – 4pm

ASSOCIATE PROJECT MANAGER - 22427

Qualifications

One year of full-time satisfactory experience in supervising employees performing project management work, such as planning, administering, managing, coordinating, or expediting, on engineering and/or architectural and/or landscape architectural projects, or supervising a construction project with a value of $1,000,000 or more, and either:

1. A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects; or

2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or

3. A four-year high school diploma or its educational equivalent plus any combination of college or university education and/or experience described in "1" above to make up the equivalent of five years of education and experience. One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) a Master’s degree from an accredited college or university in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Registered Landscape Architect. Where experience which is primarily of a design nature is not acceptable towards meeting the qualification requirements.

In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least one additional year of experience as described in "1" above in a supervisory capacity or have served for at least one year as a project manager for a large and/or complex construction project.

In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least two additional years of experience as described in "1" above in a supervisory capacity or have served for at least two additional years as a project manager for a large and/or complex construction project.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.