City of New York

Job Description

Administrative Staff Analyst (Non-Managerial) Former M3-1002E – Post with multi-civil service title strategy as follows: Open to candidates who are permanent in the civil service title of Administrative Staff Analyst I (non-managerial) or the comparable civil service titles of Administrative Manager I (non-managerial) and Health Services Manager I (non-managerial)

The Division of Disease Control's mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Division Management & Systems Coordination (DMSC) leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division and guides the strategic use of Division resources to advance innovative and effective policies and programs.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

• Track and maintain headcount, employee data, and related personnel information including development of tracking systems.

Responsible for continuous improvement and innovation as it related to improving processes, addressing performance, creating action plans and supports the career growth and development of employees.

• Oversee the development of metrics for HRIS (Human Resources Information Systems) related transactions such as hires, promotions, transfers, terminations, discipline records, etc.
• Supervise HR staff in the preparation of posting notices, job analyses, new hire, and salary adjustment paperwork; actively participates in the recruitment and on boarding process.
• Develop Standard Operating Procedures (SOPs) to inform staff on division/agency specific HR procedures.

Works closely with supervisors and managers to advise, counsel, & provide coaching & resolution to address employees' performance; provides performance management guidance to line management.

• Responsible for maintaining a highly engaging culture, motivating employees, fostering an environment with high levels of teamwork, accountability, communication, and vision to division.
• Develop organizational strategies by identifying and researching human resource issues, contributes information, analyses, and recommendations in support of Division's strategic direction. - - Perform other HR & management tasks as needed.
• Perform qualitative and quantitative analysis necessary for recommendations and monitoring performance. Prepare confidential and non-confidential summary reports, monthly and ad hoc reports for the Assistant Commissioner to inform them of all HR issues and concerns.
• Assist the Assistant Commissioner in formulating strategies or suggest changes or improvements to current HR business plans, policies, and procedures.
• Plan and implement the goals and objectives and the strategies of the HR Partnerships.

PREFERRED SKILLS:

• Hands on knowledge of New York City Automated Personnel System (NYCAPS) and other HRIS systems.
• Extensive knowledge of the City's Civil Service Rules and Regulations, Citywide Personnel Services, Bulletins (PSBs) and relevant Employment and Labor Laws.
• Supervisory experience managing a team of professionals.

Why you should work for us:

• Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
• Benefits: City employees are entitled to unmatched benefits such as:

o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

o a public sector defined benefit pension plan with steady monthly payments in retirement.

o a tax-deferred savings program and

o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.

ADMINISTRATIVE STAFF ANALYST ( - 1002E

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.