Abbey Wood North, Stoke Gifford, Bristol, South West
Are you a dedicated person who is passionate about making a difference?
Would you like to work for the Ministry of Defence?
Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.
DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.
We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
Come and join the DBS community today!
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As a Portfolio Analyst you will be responsible for the oversight of the DBS Change Portfolio, providing insight, information, and support to strengthen governance and enable effective management of the portfolio. You will work across DBS to identify and categorise new projects; you will work with projects and programmes to proactively identify, quantify, and track the realisation of benefits used to justify investment; identify and monitor portfolio risks (threats and opportunities) and escalate as appropriate; and you will manage and engage with a wide range of stakeholders. You will focus primarily on providing information, insight, recommendations, and support that strengthens portfolio governance that enables prioritisation decisions and effective allocation of resources across the portfolio. Ultimately you will help ensure the optimal delivery of strategic business objectives in line with MOD and DBS priorities through the analysis of a range of information sources and engagement with programme / project stakeholders and converting this into informed insights and recommendations.
Specific responsibilities include but not limited to:
Project pipeline – you will work across DBS to identify, classify, and prioritise new change initiatives, capturing dependencies and ensuring resources have the right capability and capacity to deliver the change.
Governance and Assurance – you will collate data on projects and programmes, providing analysis of performance, making recommendations to maximise portfolio resources. You will also work with projects to provide assurance that DBS is aligned to Gov002 recommending actions to ensure compliance.
People and Leadership – support the Portfolio Manager to communicate and build commitment to a shared vision and sense of purpose.
Planning Scheduling and Resourcing – you will maintain the portfolio delivery map, monitoring project progress, identify and manage dependencies across change projects and identifying resource constraints or capacity.
Risks & Opportunity Management – in line with the DBS Portfolio Risk Management framework you will identify and monitor portfolio risks (threats and opportunities), design and implement mitigations and escalate as appropriate.
Stakeholder Management – you will, in line with the DBS Portfolio Stakeholder Engagement Framework manage and engage with a wide range of stakeholders to ensure the availability of data to support decision making.
Specific responsibilities include but not limited to:
Project pipeline – you will work across DBS to identify, classify, and prioritise new change initiatives, capturing dependencies and ensuring resources have the right capability and capacity to deliver the change.
Governance and Assurance – you will collate data on projects and programmes, providing analysis of performance, making recommendations to maximise portfolio resources. You will also work with projects to provide assurance that DBS is aligned to Gov002 recommending actions to ensure compliance.
People and Leadership – support the Portfolio Manager to communicate and build commitment to a shared vision and sense of purpose.
Planning Scheduling and Resourcing – you will maintain the portfolio delivery map, monitoring project progress, identify and manage dependencies across change projects and identifying resource constraints or capacity.
Risks & Opportunity Management – in line with the DBS Portfolio Risk Management framework you will identify and monitor portfolio risks (threats and opportunities), design and implement mitigations and escalate as appropriate.
Stakeholder Management – you will, in line with the DBS Portfolio Stakeholder Engagement Framework manage and engage with a wide range of stakeholders to ensure the availability of data to support decision making.
Benefits Management – you will, in line with the DBS Benefits Management Framework, support project managers to proactively identify, quantify, and track data to support the realisation of benefits used to support investment in the project.
Essential:
Desirable:
Desirable or Essential or willing to work towards
This is an exciting opportunity be involved in a high-profile transformation programme that has a direct impact on Defence Modernisation and Capability.
Project Delivery Profession skills will be developed as well as wider management/leadership skills
We'll assess you against these behaviours during the selection process:
We only ask for evidence of these behaviours on your application form:
Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Allowances
The post does not offer relocation expenses.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Employment Hours
This position is advertised at 37 hours per week.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. If you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact DBS-EnhancedRecruitmentTeam@MOD.gov.uk in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/
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