Department for Business and Trade

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, Salford

About the job

Job summary

This role provides an exciting opportunity to play a pivotal part in the effective operation of the Chief Finance Officer Directorates. We are looking for two enthusiastic and committed individuals with exceptional communication skills that pride themselves on their ability to deliver extraordinary levels of service and provide solutions.

As Business Managers you will be responsible for leading on the corporate processes for your business areas and providing diary and inbox management support to two Deputy Directors within Finance. You will work closely with their Senior Leadership Teams and wider business functions to ensure the business areas are operating smoothly. Key responsibilities include budget management, recruitment, In Year Reward panels, corporate commissions and finance. The roles require working closely with other business managers across the directorate to ensure seamless interaction between the different parts of the directorate.

This is an exciting opportunity for ambitious and driven individuals with experience of being able to multitask and prioritise tasks to ensure the smooth running of the office working on a one-to-one basis with two Deputy Directors, and on a wider basis with internal and external stakeholders.

Job description

Key accountabilities include but are not limited to the following:

1. Provide support to two Deputy Directors, to manage their inboxes and diaries, providing briefings & speaking notes, and organising travel arrangements.
2. Acting as the point of contact between the two Deputy Directors and internal and external colleagues anticipating and determining their needs to ensure greater efficiencies
3. Leading on all corporate processes including, but not limited to, budget management, HR management, communications, risk management, in-year reward.
4. Managing the new joiner process, onboarding new staff, supporting with recruitment, and maintaining organograms and induction packs.
5. Managing the team’s priorities and outstanding actions, drafting reports and updates on the team’s activity and performance against objectives.
6. Coordinating meetings and away days, both for senior leadership teams and all-staff events, including on the day facilitation. Travel to other DBT locations may be necessary.
7. Ownership of the team’s intranet content and SharePoint sites
8. Supporting the Head of Business Management and other business managers with tasks and commissions.

Person specification

Essential Criteria

• Effective, strong organisational skills, attention to detail and being ability to process a large quantity of information with pace and accuracy.
• Experience of working with a range of stakeholders across organisational and professional boundaries, building positive working relationships.
• Demonstrate self-motivation and pro-activity, with the ability to manage and prioritise personal workload.
• Ability to communicate effectively, written, and oral with stakeholders at all levels.
• Ability to manage multiple priorities on parallel and competing deadlines
• Experience of working both independently and as part of a team to achieve your goal
• Ability to develop and maintain relationships with others.
• Able to analyse and apply skills to review correspondence and commission papers, working across boundaries to deliver results to time

Desirable Criteria

• Experience of working in a Business Manager role or similar.
• Existing SC clearance

Personal Attributes and Skills

The successful candidate will be capable of operating effectively in a fast paced and delivery environment. We are looking for:

• A confident communicator who is comfortable working and engaging with senior leaders.
• Positive, curious, engaged, and motivated with a desire to learn about topics beyond their immediate role.
• A proactive self-starter with the ability to work independently to solve problems and deliver discreet pieces of work as well as being team player with a strong customer focus.
• Strong interpersonal skills and be adept at tailoring messages for different audiences.
• Flexible and adaptable; able to work effectively in a fast-paced environment.

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Changing and Improving
• Working Together
• Managing a Quality Service

Benefits

Alongside your salary of £34,254, Department for Business and Trade contributes £9,923 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.

Please refer to the attached candidate pack for further information on our benefits.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Gurjeet Shetra
• Email : gurjeet.shetra@businessandtrade.gov.uk

Recruitment team

• Email : dbtrecruitment.grs@cabinetoffice.gov.uk

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.

If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email: Resourcing@businessandtrade.gov.uk.

If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.

For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Click here to visit Civil Service Commission/Complaints.

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