The George Washington University

Job Description Summary: 

The Columbian College of Arts and Sciences is GW’s intellectual and creative backbone—a place where research thrives, critical thinking is encouraged, collaboration is constant and real-world training goes hand-in-hand with learning. As pioneers of the Engaged Liberal Arts, we equip students with the skills and competencies needed to be effective, responsible 21st-century citizens.

The Academic Department Administrator serves as the first point-of-contact in the Physics Department’s main office and handles inquiries from students, parents, faculty, University staff, sponsors/vendors and the general public. May make appropriate referrals using independent judgment; receives, sorts and distributes mail.

Duties & Responsibilities:

• Organizes all departmental events, meetings, conferences, colloquia, social events, including associated travel. Maintains record of events and event planning, including the procurement of goods/services for the event, and the associated financial paperwork. Coordinates with GW Licensing when purchasing paraphernalia.
• Serves as trouble-shooter in solving routine administrative, procedural or operational problems, as backup timekeeper for the Operations Supervisor or Manager.
• Collects and processes payment requests for non-employed students, visiting scholars, and department members without purchasing cards.
• Schedules day-to-day room usage of departmental spaces.
• Collaborates with the Director of Undergraduate Studies, Director of Graduate Studies, and Deputy Chair regarding course scheduling needs for the department.
• Manages the office inventory, instructional materials, and equipment. Coordinates and procures supply orders as needed.
• Contacts other University departments to request housekeeping and maintenance/facility services, including in a power-user capacity. Records and monitors progress of work and follows up on requests as needed.
• Places orders for textbooks and instructional materials with the GW Bookstore on a semester basis; maintains historical record of materials used in introductory courses.
• Serves as liaison with GW technology services for any non-classroom department technology needs.
• Maintains historical files and similar documentation applicable to the programs and projects of the Department, such as syllabi from courses, etc.
• Acts on behalf of supervisors in non-policy matters as directed. Composes routine correspondences on behalf of supervisors. Monitors and responds to departmental email accounts, listservs, and processes, and addresses everyday administrative requests.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications: 

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: 

Preferred Qualifications: 

• Prior experience working for a higher education institution, especially GW is preferred.
• Ability to take direction and then work independently.

Hiring Range $21.27 - $27.63

GW Staff Approach to Pay 

How is pay for new employees determined at GW?

Campus Location: Foggy Bottom, Washington, D.C.

College/School/Department: Columbian College of Arts & Sciences (CCAS)

Family Administration

Sub-Family Academic Department Administration

Stream Service and Support

Level Level 3

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule: Monday - Friday, 8:30 am to 5:00 pm

Will this job require the employee to work on site? Yes

Employee Onsite Status On-campus (in person)

Telework: No

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants: 

Employer will not sponsor for employment Visa status

Internal Applicants Only? No

Posting Number: S013492

Job Open Date: 12/20/2024

Job Close Date: 

If temporary, grant funded or limited term appointment, position funded until: 

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement: 

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Read Full Description