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Position, Department: Administrative Assistant, Operations

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8 a.m.-5 p.m., 40 hours per week

Pay Range: $18.15- $22.69 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits

Position Summary: The Administrative Assistant serves as administrative support for the Performing Arts/Midwest Trust Center Department.

Required Qualifications:

  • One year of formal postsecondary education or equivalent required.
  • Two years of related work experience required.
  • Excellent telephone and customer service skills required.
  • Willingness to occasionally be flexible with schedule desired.
  • Proficient computer skills using Microsoft Office and Windows required.

Preferred Qualifications:

To be considered for this position we will require an application, resume, and/or cover letter.

  • Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

  • Executive Support • Support Executive Director, Midwest Trust Center/Performing Arts with travel arrangements, clerical support, mail and parcel delivery services, inventory control, and ITP coordination. • Special projects as assigned by Executive Director, to include research, marketing, etc. • Serve as primary contact on behalf of Executive Director for all artists and their representation (agents). Assist with artist services while artists are on-site. • Maintain on-going partnership with Doubletree by Hilton Hotel-Kansas City/Overland Park, Drury Inn-Overland Park or other future hotel partners to provide reduced-rate hotel rooms for artists. Make occasional site visits of hotel properties to determine suitability for use in housing guest artists. • Participate in special committees and task forces. • Represent the Midwest Trust Center/Performing Arts across campus and to external partners. • Travel may be required as necessary to complete special projects. Performance is acceptable when: a. Executive duties and special projects are completed with little supervision, high accuracy and on deadline. b. Requests from Executive Director are initiated and coordinated, with follow up with all parties until items are completed. 
  • Administrative • Support Midwest Trust Center Center/Performing Arts staff members - Marketing Coordinator, Director of Arts Education, Box Office Manager, Front-of-House Manager, Director of Operations, and Scheduling Coordinator - by acting as central clerical support, including accounts payable and receivable, travel arrangements, office supplies, mail and parcel delivery services, inventory control and ITP coordination. • Support the department’s financial management by tracking costs, keeping account balances, and running reports using the BANNER system. • Contract management for all Midwest Trust Center Series and Arts Education events, up to 60 events per season: Route contracts to all appropriate personnel, track progress between agent/artist and JCCC from initial review through signing and execution. Upload executed copy to department Infoshare or preferred file-sharing site. • Make all necessary arrangements with agents/road managers and/or artist’s personal assistant for ground transportation, hotel reservations, and on-site artist hospitality, coordinating up to 60 events per season. • Working with JCCC Procurement and Accounts Payable, process payment for artists and guest lecturers, determine/obtain proper IRS documentation for payment of Non-Resident Alien performers. • Responsibility for campus-wide music license fees in compliance with the Federal Copyright act. Maintain up-to-date files with original music license. Receive renewals of music license agreements and facilitate reporting student enrollment, calculating fees and arranging for payment of fees to ASCAP, BMI & SESAC in cooperation with the copyright act. • Serve as primary contact for Catering needs for all MTC events, including coordinating catering requests for artist hospitality, special events and receptions, bar service for public performances, and pre-show meals, serving 50+ events each year. • Assist Scheduling Coordinator in entering, approving, and maintaining internal events in the College-wide EMS scheduling system. • Create databases and filing systems, maintain records and develop and produce reports as needed or requested by staff. • Maintain confidentiality of sensitive and/or privileged information by assuring security and appropriateness of both verbal and written communications, particularly in contract negotiation and other proprietary situations that arise. Performance is acceptable when: a. Administrative duties are completed with little supervision, high accuracy and on deadline. b. Contracts and payments to artists are processed accurately and on deadline. b. Office supplies cabinet is well-stocked and replenished as needed. c. Requests from staff are initiated and coordinated, with follow up with all parties until items are completed. 
  • Receptionist Duties Fields and screens incoming calls, takes messages, makes appointments. Handles mail distribution to appropriate staff. Performance is acceptable when: a. Callers are greeted in a friendly and helpful manner. b. Calls are fielded and referred successfully, Messages are taken, appointments set or callers routed to voice mail. c. Mail is sorted accurately and distributed in a timely manner. d. The best customer service is always delivered, even when confronted with disgruntled patron or customer on the telephone or in person. 
  • Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws. 

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.

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Confirmed 5 hours ago. Posted 12 days ago.

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