Company Type

Airwallex, one of the fastest growing fintech companies in the APAC region, is hiring an EA/Office Manager to support the team as we scale our award winning product. An innovative cross-border payment platform, we’ve recently closed a US $13 million Series A funding round with investors Tencent, Mastercard and Sequoia Capital China. 

Roles and Responsibilities

As the EA/Office Manager, you will be responsible for streamlining business processes and promoting an engaging work environment within the company - from managing administrative tasks to coming up with new and creative ways of engaging staff, contributing to the company’s team building strategy and optimising budget spend on essential overheads. You’ll be assisting a very busy CEO with a number of challenging tasks and coordinating projects across all teams in Australia, China and Europe.

Your role will include the following activities:

Office Administration

  • Organising team building events and coordinating a variety of staff initiatives (e.g. Friday takeaways, staff training, monthly speakers, etc.) to grow an engaging company culture;
  • Answering phones, screening calls and greeting guests;
  • Managing food and office product supplies;
  • Coordinating with the building and other stakeholders as required to ensure we are providing employees a quality work environment.

Personal Assistant to the CEO & COO

  • Managing diaries, organising meetings/functions, and helping book flights and accommodation as needed;
  • Expense management;
  • Coordinating monthly management meetings, key strategy meetings, etc.; attending and taking notes as required;
  • Assisting with investor relations, coordinating board meetings and putting together investor decks and updates;
  • Ad-hoc project work, including creating workflows, putting together presentations for events, doing market research, etc.


  • Working with the various team leads to ensure they have the (wo)manpower they need;
  • Coordinating the recruitment process: creating job descriptions, advertising positions and scheduling interviews using our internal Candidate Management Software;
  • Communicating status updates with candidates and ensuring they get responses in a friendly and timely manner.

Requirements of the role

  • Demonstrated teamwork, including the ability to work individually and as part of a team;
  • Strong organisation and time management skills - you will be required to multi-task;
  • Confidence in dealing with intricate and confidential matters;
  • Effective written and verbal communication skills;
  • Experience in a startup or other high-growth environment preferred;
  • Interest in recruitment and/or HR a plus;
  • Mandarin skills also a plus.


You will report to the Chief Operating Officer and work closely with the VP - Finance and Chief Executive Officer.

About Airwallex

Airwallex is a cross-border payment platform that uses complex algorithms to provide faster, cheaper international payments. Now a team of 40+, the company was founded in late 2015, has raised US $16 million to date and has offices in Melbourne, London and Shanghai.

As a growing business, Airwallex offers employees a number of formal and informal perks including modern offices in the heart of Melbourne’s CBD, the latest tech when it comes to computers and accessories, company lunch on Fridays, monthly guest speakers, and an attractive Employee Stock Option Plan (ESOP).


Independent candidates only. We ask that recruitment agencies not get in touch - we have preferred partners that we work with and are not looking to onboard new ones at this time.

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Confirmed 16 days ago. Posted 30+ days ago.

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