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Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for a Senior Manager, Facilities and Office Services. The Senior Manager, Facilities and Office Services will oversee and provide guidance for the facilities and support services of assigned office(s). Reporting to the Director of Administration for assigned office(s), provide oversight and direction in areas to include but not limited to: space planning; security; furniture; maintenance; renovation and construction projects, office moves; conference and meeting rooms; oversee services contracts; managing capital equipment; providing direction to the delivery and operation of services departments as assigned (conference rooms, housekeeping, security, copying, mailroom, supplies, office services). In addition, the Senior Manager, Facilities and Office Services will be responsible for ensuring consistency of facilities processes and best practices for their assigned office(s). This includes but is not limited to developing standardized procedures for visitors, hoteling and conference spaces, mail room, hospitality, and sustainability practices.

This onsite position will reside in our Philadelphia office.

Key responsibilities of this position include:

  • Manage office space requirements and usage coordinating with departmental and practice group management.
  • May collaborate with Director of Administration, and local office management on all construction projects and provides project oversight.
  • Provide direction on decisions relative to furniture and other office equipment.
  • Provide management oversight for office moves and renovation/construction projects.
  • Ensure the safety and maintenance of the physical facility.
  • May collaborate with Director of Administration and local office management on consistency of office design and appearance.
  • Liaise with building management, engineers, security, and janitorial staff to ensure issues with the physical facility are resolved in a timely manner.
  • Maintain inventories on capital equipment and furniture.
  • Liaise with Local IT on all issues related to IT services related building infrastructure.
  • Ensure the building and maintenance standards and practices are provided in a timely manner including heating and cooling, carpeting, electrical, plumbing, and furniture and fixtures are in good working condition.
  • May collaborate with Director of Administration and local office management on parking garage, lease and non-leased spaces and costs where applicable.
  • May collaborate with Director of Administration and local office management with Procurement Services Department to negotiate, approve and monitor compliance with Firm and office vendor contracts.
  • Ensure Facilities Management system is maintained.
  • Plan and direct the operations of the Conference Centers, Mail Room/Copy Service Center, Fitness Center, and Parking Garage.
  • Facilitate the development of staff by providing opportunities and support; provides timely feedback on work product; regularly coaches, evaluates, and recognizes staff performance and accomplishments.
  • Prepare and conduct annual performance reviews for professional staff and recommends compensation adjustment to Firm management.
  • Establishes/adheres to Department budget; seeks opportunities to improve Department efficiency and reduce expenses by streamlining operations.
  • Oversee office housekeeping functions.
  • Establish and enforce security standards and procedures.
  • Liaise with building management on developing and maintaining required emergency preparedness procedures for all personnel. 
  • Provide guidance for and communicates the business continuity plan, Fire, and Life/ Safety program.
  • Provide guidance for plans and preparations for office disasters and emergencies.
  • Monitor inventory tracking of artwork and furniture in Facilities Management systems for disaster recovery.

Experience & Qualifications:

  • A bachelor’s degree; and a minimum of 10 years directly related experience, including at least 2 in a supervisory or leadership role; or equivalent combination of education and experience.
  • Excellent supervisory, people management, communication, interpersonal, and organizational skills.
  • Ability to interact well with all levels of management and staff.
  • Ability to adapt to change and balance competing demands
  • Ability to read, analyze, and interpret business and professional publications, prepare business correspondence, proposals and reports, effectively present information to groups of employees, and respond to questions from employees, managers, clients and vendors.
  • Demonstrated problem-solving skills.
  • Budgeting experience.
  • Planning/organizational skills.
  • Project management skills.
  • Proficiency with Microsoft Office; familiarity using a CRM system, WebEx, and Microsoft Teams; and the ability to adapt to new software programs and platforms.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:

  • Professional Staff positions – 1.888.534.5003 / talent.acquisition@morganlewis.com
  • Lawyer/Summer Associate positions – firmattorneyrecruiting@morganlewis.com

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at talent.acquisition@morganlewis.com.

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Confirmed 4 hours ago. Posted 23 days ago.

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