LINKAGES is a USAID-funded project managed by FHI 360 aimed at accelerating the Thai HIV/AIDS response to recruit, reach, test, treat and retain populations in HIV prevention, care, and treatment services. The project will focus primarily on MSM, FSW and transgender (TG) women.
The Finance Officer position specifically provides financial support in the development and implementation of the LINKAGES Project in Thailand.
DUTIES AND KEY RESPONSIBILITIES:
Monitors monthly expenditures of projects by analyzing financial data and producing monthly and ad hoc reports.
Reviews all areas of financial and accounting for accuracy and proper report content and coordinate with Finance Administrative Team of FHI/APRO on relevant issues (e.g. finance accounting, procurement, and consultant agreements, etc.).
Provides financial and technical guidance to all implementing agencies (IAs) on a regular basis and as required.
Oversees, maintain and update financial files, travel approval from USAID and level of effort (LOE) tracking.
Conducts pre-audits on vouchers, invoices, and all supporting documents for all payments related to activities funded under the LINKAGES Thailand project to verify correctness and completeness.
Maintains the LINKAGES Thailand project's accounting system to provide management with financial information required for monitoring, evaluating and decision making, and submits the monthly accounting report to HQ.
Provides expenditure tracking/analysis for all costs incurred related to the LINAKGES Thailand program, and conducts pipeline analysis for LINKAGES funded activities to ensure effective financial management.
Reviews accounting transactions, e.g. General Ledger accounts, wire transfers, check requests, and journal entries.
Assures completeness of coding, documentation, and calculates withholding tax and submits payments to Revenue Department on a monthly basis.
Prepares cash flow requirements and submits toAPRO on a monthly basis.
Coordinates with auditors, FHI/APRO and HQ on program and IA audits and ensures that findings and recommendations of auditors are followed up.
Conducts pre-award and site visit reviews; supports the development of and amendments to IA budgets and training of IA finance staff; reviews Recipient Monthly Financial Report (MFR) and follows up on issues identified through field visits and MFR reviews.
Prepares annual budget for USAID submission in USAID format.
Ensures CO budget and expenditures are in compliance with USAID contract regulations.
Performs other related duties as assigned
Prepares program’s fiscal year budgets, projections and pipeline analysis.
Creates, updates, and maintains financial spreadsheets
Prepares proposal outlines
Assists with monitoring budgets
Develops budgets, including staff time allocations
Communicates regularly with study investigators in the field regarding budgets
Works with project leaders to resolve problem associated with nonthly expenditures and life-of project budgets.
Prepares financial guidance memos to field offices with special attention to recurring problems.
Submits monthly cash requests to APRO/Finance within ten working days of end-month
Submits monthly financial report to FHI/APRO within seven working days of end-month.
Submits required/requested financial reports to donor(s).
KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY :
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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