Goodwill NYNJ

Director, Grants and Contracts 

ABOUT GOODWILL INDUSTRIES NYNJ

Goodwill NYNJ empowers individuals with disabilities and other barriers to employment to gain independence through the power of work. The organization has a vision of a world with no barriers to employment. Founded more than 100 years ago, Goodwill has helped participants who face disabilities—physical, intellectual, developmental, or other barriers find work. Goodwill believes in the dignity of work and provides its clients with the skills required for a changing workplace. To many, Goodwill is known primarily for its retail stores and as a destination for donating goods, but the organization is a leading human service non-profit serving 14,000 people with life-changing supports and connecting and supporting them in employment. Our Mission is: Goodwill Industries empowers individuals with disabilities and barriers to employment to gain independence through the power of work.

As part of the not-for-profit sector, Goodwill NYNJ has played and will continue to play an integral role in the economic recovery of our region. The Goodwill philosophy of retail thrift stores funding human services for the community is as important today as it was at the organization’s founding. As a result, Goodwill NYNJ has implemented and launched a new strategic plan, No Talent Left Behind. Goodwill’s theory of change is that people of all abilities and backgrounds are equally valued and realize their potential as full contributors to society. A key pillar is to tell the Goodwill story of impact.

Position Summary

Come join a growing team with opportunities to lead transformative change! Goodwill NYNJ is looking for a Director, Grants and Contracts, who is driven by their ability to cultivate an environment which encourages maximum productivity, professional development, open communication, and cross functional team work. Under the direction of the SVP Finance, the Director, Grants and Contract has direct responsibility for fiscal administration of government contracts and philanthropic grants, including the submission of budgets, fiscal reports, revenue claims, budget modifications and all supporting documentation required by funders. The director will also oversee the booking of appropriate receivables, management of subsequent cash collections and timely/accurate application of payments. The Director will have personal responsibility for the creation and submission of work products and will supervise a team of fiscal officers that do the same, collectively covering all grants and contracts fiscal administration needs. The Director will coordinate engagement with the Director of Finance, Mission Business Partner to ensure that accurate fiscal information is available for internal reports and analyses. This is a leadership role, focused on strengthening grants and contracts A/R management and collections, business partnerships and improving the efficiencies and quality of financial reports and data.

• Must have a strong accounting background!

ESSENTIAL JOB FUNCTIONS

• Oversee contract administration for programs to ensure fiscal compliance with program/project requirements, creation and submission of necessary contract modifications and budgets timely revenue claims and report filing and timely collection of receipts
• Prepare program/project budgets and ensure that programs maintain acceptable fiscal standards, thus remittances from funding agencies are assured
• Analyze revenue/expenses bi-weekly, monthly, quarterly according to funding agency and Goodwill’s requirements
• Perform general ledger account reconciliations on a monthly basis
• Review and prepare journal entries for monthly revenues and other journal entries, and monitor program’s petty cash expenditure and balance, monitor client voucher distribution
• Follow-up on outstanding payments (receivables) from funding sources
• Update CFO, SVP of Finance and EVP of Mission Service on receivables needing attention or intervention from higher management along with receivables ageing schedules
• Monitoring Fiscal transactions, recommending necessary adjustments to spending pattern to ensure expenditures are kept within budget lines
• Prepare audit work-papers for agency wide audit and program audits
• Supervise and develop Fiscal Officers
• Other duties or projects as assigned

AREAS OF FOCUS

Financial Stewardship

• Oversee and manage monthly close for mission programs including:
• Ensure all revenue and expense accounts are properly accrued
• Monthly review process for all balance sheet and P&L accounts where you have ultimate financial oversight 
• Ensure adherence to / establishment of SOPs and establishing and tracking unit performance standards. Fostering an environment of continuous improvement
• Ensure financial oversight and stewardship roles with a continuous lens of a proper control environment and segregations of duties
• Monthly reporting to leadership and mission management

Process Improvement 

• Lead key transformation initiatives to improve vouchering, A/R management, cash collections and reporting by:
• Learning the needs of the organization and identifying opportunities to leverage systems to develop streamlined, informative, reporting
• Strengthen team capabilities, including government contract billing, receivables management and reporting processes

Leadership

• Lead, motivate, and mentor the Grant/Contract team while building culture of planning & analysis.
• Implement an effective methodology for tracking all your team’s responsibilities, tasks and deliverables, prioritizing the most important, ensuring deadlines are met and flagging items that are at risk for too little attention
• Provide guidance and set goals and exceptions for your team 
• Establish and measure performance standards for routine work
• Identify development goals for staff and helping staff pursue them
• Provide increased level of responsibilities and cross-training opportunities to both provide space to think more strategically and more effectively support the needs of the Mission Service Teams, Funders, Fiscal Counter Parts at Contracting Agencies, and Goodwill’s CFO and SVP of Finance 

Mission Service and Contract Administration

• Establish / build strong relationships with fiscal counterparts at contracting agencies
• Review contracts in order to ensure fiscal compliance with programmatic and fiscal components of program/project
• Prepare program/project budgets and ensure that programs maintain acceptable fiscal standards, thus remittances from funding agencies are assured
• Following-up on outstanding payments (receivables) from funding sources
• Manage subcontractor and equipment purchases approval and administration using required funder processes.
• Monitoring Fiscal transactions, recommending necessary adjustments to spending pattern to ensure expenditures are kept within budget lines
• Prepare audit work-papers for each program/project as required

Communication

• Instill a culture of clear and concise written and verbal communication 
• Ensure proper framing within emails, meeting (e.g., agendas to keep meeting on track) and Teams meetings
• Brief and to the point, but have the detail and data at the ready for times when we need to go into the details 
• Understanding your audience and anticipating their needs 
• Begin in-person interactions with an active (e.g., asking questions or clarifying points, summarizing and going in with a neutral mindset) and reflective (e.g., briefly repeating your understanding) listening techniques
• Improving internal customer service, developing a routine financial planning and analysis engagement, and improving the quality of analyses

Qualifications

• Bachelor’s Degree in Accounting or Finance with 8+ years’ accounting experience, including at least 5 in a leadership position within a $25M+ organization
• Experience with government and state grant reporting; NYC, Medicaid, federal, state, and local laws, codes required
• Strong communicator, able to effectively partner with others to ensure the Grants/Contracts team is meeting the needs of the organization. Demonstrated experience creating and streamlining financial reporting, which has resulted in increased efficiency and availability of useful financial information for organizational decision-making
• Strong acumen in maintaining accurate financial records and preparing clear and accurate reports for operational use