Key Job Elements:
- Acts as the key facility operational liaison for events and promotes Huntington Place’s goals and promises.
- Meets with client to plan and organize assigned meetings/events; guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures; keeps clients informed as to status of deadline schedules and other related details.
- Prepares, reviews and completes event estimates and assists finance with final event settlements.
- Provides clear, concise and timely communication of detailed requirements to operational departments.
- Monitors in-house events, maintaining close contact with clients, service contractors and facility staff to ensure successful events.Follow-ups on all client requests, concerns and issues.
- Good communication skills, planning capabilities and documentation.
- Flexible, adapts to changes well.Works extended/irregular hour including nights, weekends and holidays, as required.
Assists department and organization with various projects and special assignments as needed, and performs other assigned duties as required.
Qualifications:
- – Educational background and academic qualifications are important, Bachelor’s degree in hospitality, business or related field or equivalent experience required.
- – Three (3) plus years of event planning experience and/or training. Working knowledge of the principles of event facility management, services and equipment.
- – Ability to prioritize multiple projects. Proficiency in MS Office programs including Outlook, Excel, Word and PowerPoint. Exceptional organizational, planning and interpersonal skills. Professional presentation and work ethic.
- Well Developed Communication Skills – Good oral, written and listening skills. Good analytical skills, including ability to lead, facilitate, plan, document and organize.
- Change Management – Accepts and adapts to change; understands that change is a constant and necessary path for involvement and growth.
- Customer Focus – Dedicated to meeting expectations and requirements of internal/external customers.
- – Can marshal resources to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently.
- Problem Solving – Solves problems with effective solutions; asks good questions and probes answers; looks beyond the obvious and doesn’t stop at the first answer.
Team Player – Creates strong morale and spirit within team; shares wins and successes; fosters open dialogue; creates a feeling of belonging in the team.
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